JOB DESCRIPTION AND POSITION REQUIREMENTS

Penn State York seeks a highly organized and detail-oriented individual to serve as part-time Administrative Coordinator for the Pullo Family Center for Performing Arts . This opening plays a key role in helping to carry out day-to-day functions of the theater, helping to ensure it runs smoothly and successfully.
This opening will typically work 20-25 hours per week, with a basic schedule determined by the employee and supervisor; however, there will need to be some flexibility when events and responsibilities require hours outside the norm. Regular in-person presence is an essential function of this position.
The person in this role must be an excellent communicator, self-motivated and detail-oriented team player, willing to work collaboratively with departments across campus as well as throughout the community.

EDUCATION AND EXPERIENCE

• This opportunity is a great option for someone who is looking for a rewarding part-time role with semi-flexible hours.A Bachelor’s degree is a plus, but a combination of education and/or experience will be considered.

SKILLS, KNOWLEDGE AND RESPONSIBILITIES

The Administrative Coordinator’s area of responsibility will include…

• Assisting with day-to-day administrative and operational aspects of The Pullo Center.
• Supporting general office operations, including mail, calendars, and travel arrangements.
• Assisting in HR tasks, including maintaining payroll records for part-time tech and event crew.
• Coordinating with Pullo team to ensure hospitality for performances is arranged in a timely manner and set up day of show.
• Maintaining and organizing digital and physical files.
• Offering support to Director with administrative tasks such as coordinating schedules, meetings and logistics, expense reports, and staff schedules.
• Assisting, as needed, on event and performance days.

THE PERSON IN THE ADMINISTRATIVE COORDINATOR ROLE WILL POSSESS THESE KEY QUALIFICATIONS:

• At least three years’ experience in an administrative assistant-type role.
• Must be extremely detail-oriented, have excellent interpersonal skills, ability to work in a fast-paced, multi-tasked environment, and be able to meet deadlines.
• Professional demeanor with a strong sense of judgement, discretion and confidentiality.
• Project management skills as well as the ability to prioritize work and demonstrate initiative while working independently.
• Proficiency in Microsoft 365 platform, bonus if knowledgeable of platforms such as Canva and the Adobe Creative Suite.
• A positive outlook, tempered with a sense of humor, and a commitment to representing Penn State and the Pullo Center within the community..