Part-Time Receptionist/Administrative Assistant - TWO POSITIONS at Ivan Ware & Son Inc

Louisville, Kentucky, United States -

Full Time

Start Date

Immediate

Expiry Date

29 Jan, 26

Salary

26.0

Posted On

31 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Communication Skills, Organizational Skills, Problem-Solving, Attention to Detail, Customer Service, Teamwork, Discretion, Integrity, Tech-Savvy, Multi-Tasking, Hospitality, Administrative Support, Event Planning, Microsoft Office, Office Operations, Relationship Building

Industry

Machinery Manufacturing

Description

Description WARE is one of the nation’s largest and most expansive boiler rental, service, education, and training companies. A family-owned business founded in 1952, WARE has experienced continual growth for over 70 years. The company culture strongly rooted in service, growth, and generosity sets it apart, with these core values serving as the foundation of the company’s success. Steam power plays a significant role in the daily operations of many large economic sectors, such as health care, education, food, and petrochemical among others, poising WARE for expansive growth for years to come. WARE is seeking two warm, friendly, highly-organized and detail-oriented part-time Receptionist/Administrative Assistants to serve our customers, visitors, and employees, keeping our organization’s values and culture front-and-center in all interactions. The ideal candidates will demonstrate professionalism, discretion, and a strong work ethic. This position requires reliability, excellent communication skills, and a commitment to high standards of accuracy and integrity. The two part-time Receptionist/Administrative Assistants are key resources for everyone in the organization, possessing the ability to pivot and quickly respond to needs and questions with a positive, servant-heart attitude and “I’m here to help!” mentality. This dynamic position requires excellent problem-solving abilities and the ability to work well under pressure with a calm and reassuring demeanor. Work Hours: One part-time Receptionist/Administrative Assistant will work 7:30am-12:30pm, Monday-Friday. The other part-time Receptionist/Administrative Assistant will work 12-5pm, Monday-Friday. Responsibilities: Answer all incoming customer phone calls with a sense of urgency via multi-line phone system, warmly and promptly responding with information, assistance, and/or directing calls to the appropriate person or department Greet visitors with a spirit of hospitality and joy Ensure the office is “guest-ready” at all times – neat and welcoming in appearance Manage incoming and outgoing mail, packages, and deliveries Provide office operations support, ordering and maintaining office supplies, among other tasks Ensure meeting rooms are prepared and tidy Assist with travel arrangements and expense reports Execute employee life-event recognition programs Create company newsletter Assist with organizing company events, meetings, and employee engagement activities Provide administrative support to various departments for special projects or seasonal initiatives Assist with updating company directories and shared databases Perform other duties as requested Details: Part time, hourly, in-office, Monday-Friday, $24-$26/hr. One position is Mon.-Fri. 7:30am-12:30pm The other position is Mon.-Fri. 12:00-5:00pm Requirements High School Diploma or GED equivalent with 5+ years professional experience in an office setting Possess a team-oriented approach, and joy-filled, service-oriented spirit Demonstrate high levels of integrity, discretion, and the ability to use higher judgment when needed, maintaining appropriate confidentiality as required Excellent interpersonal skills with ability to build relationships internally and externally Strong organizational skills with proven ability to multi-task and own the details Tech-savvy, adaptable to new software and programs Resourceful and decisive team-player, with healthy confidence in personal abilities Proficient in Microsoft Office and working online

Responsibilities

The Receptionist/Administrative Assistants will answer incoming customer calls, greet visitors, manage mail and packages, and provide office operations support. They will also assist with travel arrangements, employee recognition programs, and organizing company events.