Part-time Receptionist at SMT INC

Martinsville, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

01 Sep, 26

Salary

0.0

Posted On

03 Jun, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Clerical Support, Phone Etiquette, Mail Distribution, Office Management, Customer Service, Document Filing, Data Entry, Scheduling, Professional Communication, Supply Management

Industry

Description

Description The Receptionist reports to and receives supervision from the Chief Administrative Officer and is responsible for providing general office support with a variety of clerical activities and related tasks. The Receptionist will be responsible for answering incoming calls, directing calls to appropriate personnel, mail distribution, flow of correspondence, requisition of supplies, as well as, additional clerical duties as assigned. Schedule: Part-time, Weekends, Saturday - Sunday every other weekend, 9:00 am to 7:00 pm ESSENTIAL DUTIES AND RESPONSIBILITIES: Perform a variety of general office support and clerical tasks. Answer incoming calls and direct the caller to appropriate personnel. Take messages or transfer caller to voicemail when personnel is unavailable. Greet and direct visitors and family members in a professional, friendly, and hospitable manner. Receive, sort, and forward incoming mail. Maintain and route publications. Coordinate the pick-up and delivery of express mail services (FedEx, UPS, etc.) Assist in the ordering, receiving, stocking and distribution of office supplies. Assist with photocopying, faxing, filing and collating documents. Maintain the front desk and lobby area in a neat and orderly manner. Assist with filing in the HR office. Assist with online learning system – activate and deactivate employees, as needed. Type memos, correspondence, reports, and other documents. Perform duties in a safe manner and comply with established policies and procedures. Perform all duties in compliance with established safety and infection control policies and procedures. Actively participate in fire, safety and disaster preparedness drills. Maintain safe working conditions and practices and follow established safety regulations n the use of equipment and supplies. Requirements PHYSICAL AND MENTAL DEMANDS: Minimum of 1 year of experience preferred. Ability to sit for extended periods of time. Ability to move throughout the facility to access information from other departments. Ability to work under stress with constant interruptions and deadlines. Ability to effectively communicate and interact with facility staff, residents, family members, and visitors in a calm and friendly manner. Must be able to sit, stand, bend, lift and move intermittently during working hours in office areas, as well as throughout the facility. Must be able to work outside of normal work hours including nights, holidays, and weekends as needed to meet facility and position demands. WORKING ENVIRONMENT: Works in an office setting as well as throughout the facility. Interacts with residents, family members, and staff under all conditions and circumstances. May be exposed to infectious waste, diseases, conditions including but not limited to exposure to hepatitis B viruses.

Responsibilities

The Receptionist provides general office support, including answering calls, greeting visitors, and managing mail distribution. They are also responsible for maintaining the lobby area and assisting with HR filing and online learning system administration.