Part-Time Service Administrator at Safe Haven Sussex CIC

Brighton BN2 9YE, , United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

26 Oct, 25

Salary

23000.0

Posted On

26 Jul, 25

Experience

1 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Powerpoint, Sharepoint, Excel, Training

Industry

Hospital/Health Care

Description

REQUIREMENTS:

This role is varied and will require some level of understanding of how to support vulnerable individuals in the community. Therefore, the following is required:

To have an enhanced DBS (this will be done on your behalf prior to start date)
To be available during the hours agreed
To attend training as and when required and as directed by management
To be proficient in Microsoft Office systems such as SharePoint, Excel, Word, PowerPoint

Responsibilities

THIS ROLE IS PART-TIME: WEDNESDAY, FRIDAY AND EITHER TUESDAY OR THURSDAY 9AM - 5PM

We are looking for a pro-active, organised, and highly motivated individual to join our diverse organisation.
Safe Haven Sussex CIC provides accommodation and support to vulnerable single adults, with support needs. There are two projects within the service; a low-medium support project and a smaller medium-high support project (Seagull) which is partially commissioned by BHCC. We have several departments within the organisation, consisting of around 40 staff members and over 160 residents. The role of the Administrator is to work alongside the Senior Administrator is to ensure that administrative processes for all departments are working smoothly and efficiently.
(Full job description available upon request)

DAILY RESPONSIBILITIES:

To be available in the office Wednesday, Friday and either Tuesday or Thursday 9am - 5pm
To answer phone calls and pass on messages to the relevant teams
To communicate with clients, when required, with a non-judgemental and person-centred approach
To respond to email enquiries
To oversee administrative duties for all referrals into the service including speaking with and meeting prospective clients
To keep relevant client information updated
To provide management with reports when requested including reports for the local authority.
To liaise with and provide administrative support to all the relevant departments within the organisation:
To maintain the Health & Safety of the office area whilst ensuring the office is always clean and tidy.
To create agendas and minutes of meetings
To adhere to SHS Policies and Procedures at all times
To follow the GDPR and retention of data policies for the storage and disposal of client information

This role is varied and will require some level of understanding of how to support vulnerable individuals in the community. Therefore, the following is required:

To have an enhanced DBS (this will be done on your behalf prior to start date)
To be available during the hours agreed
To attend training as and when required and as directed by management
To be proficient in Microsoft Office systems such as SharePoint, Excel, Word, PowerPoin