Part-Time Temporary Account Support Assistant at Indiana University Foundation

Bloomington, Indiana, United States -

Full Time

Start Date

Immediate

Expiry Date

13 Mar, 26

Salary

17.0

Posted On

13 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Data Entry, Records Management, Administrative Support, Microsoft Office, Attention To Detail, Critical Thinking, Problem Solving, Organization, Time Management, Confidentiality, Communication, Collaboration

Industry

Fundraising

Description

Company Description Are you a high-performer who wants to contribute to a mission-driven and values-based organization? If you are motivated by doing impactful work and making a difference in people’s lives, then the Indiana University Foundation (IUF) is the place for you. At the IUF, we believe in making the dream of higher education attainable, providing support for life-changing research, and preparing the next generation of leaders. As a trailblazer among our peers, we provide fundraising leadership and endowment stewardship to support needs and initiatives across all of Indiana University’s campuses. As part of our team, you will help make IU donors' dreams last forever. At the IUF we work hard, celebrate achievements, and foster an environment where everyone’s contributions matter. We are nimble and innovative, and we want you to bring your ideas and energy to join forces with some of the best talent in our industry. In addition to being part of a meaningful mission as an IUF employee, you’ll find there are many ways to connect and collaborate. Our FUNdation (see what we did there?) Committee helps us connect and unwind with food truck lunches, holiday gatherings, costume contests, free snacks, IU spirit-wear Fridays, and spontaneous gestures that surprise and delight. Our Wellness Committee ensures that the health and well-being of our employees is top of mind through outstanding benefits, mental health offerings, and activities. We encourage community leadership and service and make space for our staff to pursue their passions. Our total rewards philosophy ensures that we support employees financially, emotionally, and in their career growth. If the IUF sounds like a fit for you, we invite you to join us today. Job Description Start your next chapter helping us transform historical records into clean, searchable, and future-ready data. The Indiana University Foundation is seeking an Account Support Assistant to support our Administration team on a project-based, hourly assignment. You will play a key role in uploading and indexing legacy files into our OnBase document management system and researching historic gift documentation across our donor, alumni, and endowment systems (e.g., FEM and Crimson) to confirm designations or flag when funds should be moved. You’ll work independently on well-defined tasks- reviewing legacy folders, determining the correct document type (e.g., agreement, supporting emails, or account maintenance), uploading to the proper location, and moving it to the next step in the workflow. You’ll also perform light data-entry/cleanup and research account numbers to ensure accurate indexing. You’ll collaborate with the broader Account Support team, join weekly team meetings, and may assist on other projects as priorities evolve. Success in your first 90 days looks like retaining training quickly, working with minimal oversight, and consistently meeting throughput and quality targets. Qualifications Education & Experience High school diploma or equivalent required. Experience with data entry, records management, or administrative support preferred. Proficiency with Microsoft Office (Word, Excel, Outlook); ability to learn new systems quickly. Exposure to donor/alumni or finance/endowment systems (e.g., FEM, Crimson) is helpful but not required. Familiarity with OnBase is a plus. Knowledge, Skills, and Abilities Meticulous attention to detail for accurate indexing and document classification. Strong critical thinking and problem-solving to determine document types and locations. Proactive "can-do" orientation; enjoys repetitive, heads-down work with consistent output. Ability to handle confidential and sensitive information with discretion. Excellent organization, time management, and follow-through Able to work independently and meet deadlines. Clear, professional communication and collaboration within a team environment. Additional Information This position is part-time and temporary. We anticipate the position being available for at least 6 months with potential for extension. The pay for this position is $17.00 per hour, and the coordinator will work 10-15 hours per week on a regular, mutually agreeable schedule. The IUF is committed to providing a safe, respectful, and professional work environment that is free of Discrimination and Harassment. The IUF will not tolerate any form of Discrimination or Harassment based on the Individual’s race, ethnicity, religion, color, sex, age, national origin, genetic information, sexual orientation, disability, gender identity or expression, ancestry, marital status, protected veteran status, pregnancy, or any other basis prohibited by law. #LI-onsite

Responsibilities

The Account Support Assistant will upload and index legacy files into the OnBase document management system and research historic gift documentation. The role involves reviewing legacy folders, determining document types, and performing light data-entry and cleanup.