Part-Time to Full-Time Executive Assistant at Check Off Your List

Columbus, Ohio, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Jun, 26

Salary

20.0

Posted On

08 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Client Relations, Process Refinement, Communication Management, Scheduling, Calendar Management, Travel Coordination, Administrative Support, Spreadsheet Creation, Filing System Maintenance, Contact Database Management, Confidentiality Maintenance, Time Management, Microsoft Office Proficiency, Adaptability, Self-Starter, Professional Phone Presence

Industry

Business Consulting and Services

Description

This is a remote position but we are seeking employees based in Florida, Georgia, Maine, Ohio, and Texas. Check Off Your List (COYL) is hiring a remote part-time Executive Assistant to support our exponential growth. COYL provides highly trained, remote professionals in bookkeeping, executive assistance, human resources, marketing, web design, and IT Support on a pay-what-you-need model so our clients can focus on what matters most – their business. We work remotely, but we stay connected through Zoom meetings and Teams. Enjoy the best of both worlds - work from home without the isolation! This is a remote position (seeking employees based in Florida, Georgia, Maine, Ohio, Texas) reporting to the Manager of the executive assistant team. This role will start at 20+ hours a week and can quickly grow from there. Objectives of the Role: Assist clients as directed Maintain client relations and refine internal processes that support COYL and clients Manage communication between various clients’ upper management and employees, liaising with internal and external executives on projects and tasks Plan and orchestrate work to ensure the client’s priorities are met, organizational goals are achieved, and best practices are upheld Daily and Monthly Responsibilities (dependent on client needs): Manage the professional and personal needs for various clients Track detailed records in timekeeping system Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to our virtual clients’ senior executives Manage, coordinate, and arrange our virtual client’s travel and travel-related activities, including hotel booking, transportation, and meals Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with various clients and our company Organize client communications Answer phones for clients and relay messages Plan client events Respond to all requests within a maximum of 4 business hours Navigate priorities while multi-tasking All other tasks as needed Skills and Qualifications 4 years of experience in an administrative role reporting directly to senior management Experience in real estate support Experience supporting brokers Superb written and verbal communication skills Strong time-management skills and the ability to organize and coordinate multiple projects Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge Ability to keep various companies’ confidences Promptness and a motivated self-starter Confident and professional phone presence Available to help with urgent requests Preferred Qualifications Experience developing internal processes and filing systems Associates or above degree in administration; or equivalent experience Knowledge of CRM such as Active Campaign, Zoho, pipedrive, etc. Schedule: Monday to Friday Part-time with the potential to grow to full-time Location Columbus, Ohio (Remote) Department Executive Assistants Employment Type Part-Time Compensation $20/hr

Responsibilities

The Executive Assistant will assist clients with their professional and personal needs, manage complex scheduling, coordinate travel arrangements, and maintain strict confidentiality regarding client materials. Responsibilities also include refining internal processes and managing communication flow between upper management and employees for various clients.