Part-Time Transaction Coordinator at Scale Virtually

, , Philippines -

Full Time

Start Date

Immediate

Expiry Date

07 Jan, 26

Salary

50000.0

Posted On

09 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Transaction Coordination, Calendar Management, Compliance, Marketing Support, Social Media, Data Hygiene, Communication, Organization, Time Management, Administrative Skills, Technical Skills, CRM Management, Report Generation, Real Estate Knowledge, Inbox Management, Client Communication

Industry

Business Consulting and Services

Description

The Transaction Coordinator plays a central role in supporting real estate operations while providing executive-level administrative assistance. The purpose of this role is twofold: ensuring smooth, compliant and timely management of transactions while reducing administrative burden for Genevieve so she can focus on client relationships and business growth. This position acts as the backbone of daily operations. It safeguards deadlines, maintains compliance, ensures professional communication with clients and partners. By handling contracts, disclosures, scheduling, marketing support, inbox and calendar management the role directly impacts both operational efficiency and client satisfaction, ensuring that no inspection, appraisal or closing date is missed. Calendar & Inbox Management Send daily agenda emails with meetings, notes and preparation tasks Triage the inbox: flag priorities, draft replies and file documents Maintain an accurate calendar with clean scheduling and timely responses Listings & Market Analysis Support Prepare MLS listings with accurate details and manage updates as needed Coordinate with photographers, stagers and other listing partners Prepare listing marketing materials Transaction Coordination & Compliance Manage contracts, addenda and disclosures with e-signature platforms Track inspection, appraisal, mortgage, title and closing deadlines to ensure compliance Maintain organized contract folders for easy access, auditing and record-keeping Support compliance processes through platforms such as Brokermint when required Marketing & Social Media Support Research local topics for real estate marketing, draft captions, hooks and scripts Build and maintain a reusable library of content ideas for approval Support social media activity across Facebook, Instagram and TikTok Assist with email campaigns and batch email blasts through Follow-Up Boss Reporting, Data Hygiene & Continuous Improvement Generate weekly pipeline reports with deadlines, deal status and next steps Maintain CRM hygiene by updating contacts, removing duplicates and segmenting lists Communication Strong written communication to draft client-facing and internal emails Professional phone and email etiquette to represent the team effectively Real Estate Operations Familiarity with transaction timelines including inspections, appraisals and closings Understanding of MLS listing requirements and compliance standards Organization & Time Management Ability to prioritize tasks across multiple contracts and deadlines (average 10+ open contracts) Consistency in maintaining accurate records and schedules Administrative & Technical Skills Skilled in managing executive calendars and inboxes with efficiency Ability to compile structured reports for decision-making Familiarity with database management and CRM reporting functions Tools to be used: Google Suite (Gmail, Calendar, Drive, Docs, Sheets, Slides, Forms, Tasks) Office 365 LastPass WhatsApp Follow-Up Boss CRM Brokermint E-Signature platforms (Authentisign / ZipForms) Uniqode - QR code management Canva Content & Social Media Tools (Facebook, Instagram, TikTok scheduling and posts) LinkTree Wix - Website Management 45,000-50,000 PHP HMO PTO

Responsibilities

The Transaction Coordinator supports real estate operations by managing transactions and reducing administrative burdens. This role ensures compliance, maintains communication with clients, and safeguards deadlines.