Parts Administrator at Ocean Mist Farms

Castroville, California, United States -

Full Time

Start Date

Immediate

Expiry Date

10 Jun, 26

Salary

24.0

Posted On

12 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Inventory Management, Data Entry, Purchasing, Recordkeeping, Parts Identification, Vendor Management, Customer Service, Communication, Organizational Skills, Attention To Detail, Bilingual, Fleet Maintenance Management System, Point-Of-Sale System, Shipping And Receiving, Safety Procedures

Industry

Farming

Description

The Parts Administrator supports shop operations by managing parts inventory, documentation, purchasing, and parts counter services. This role combines administrative responsibilities with hands-on coordination to ensure accurate recordkeeping, timely procurement of parts, and efficient support of technicians and field personnel. Essential Duties and Responsibilities Administrative and Inventory Support: • Process invoices, maintain financial records, and support parts-related accounting activities • Perform data entry, verify accuracy of records, and maintain organized physical and electronic filing systems • Compile and analyze information for reporting and operational tracking • Manage office and shop supply inventories and coordinate ordering of materials as needed • Process and track purchase orders, parts requests, and related documentation • Charge parts accurately through the point-of-sale system and assist with internal parts coding for inventory tracking • Maintain accurate inventory records within the computerized fleet maintenance management system, including purchasing and inventory modules • Utilize system reports and queries to track inventory levels, purchasing activity, equipment specifications, and parts history • Provide general administrative support and respond to internal and external inquiries • Communicate effectively in English and Spanish to support employees, vendors, and customers Parts Counter and Shop Support: • Provide parts to technicians and customers at the parts counter and assist with parts identification and selection • Verify incoming shipments and ensure received parts match purchase orders and parts requests • Prepare packing slips and documentation for parts shipments and deliveries • Coordinate timely and cost-effective purchasing of parts by comparing vendor pricing and freight options • Maintain familiarity with approved vendors and ranch locations • Ensure parts are delivered to technicians promptly using the most efficient and economical methods • Maintain organization of warehouse inventory and follow shop procedures for parts numbering and storage • Complete and process required documentation including parts requests, purchase orders, and freight delivery forms • Maintain regular communication with supervisors, shop managers, technicians, vendors, delivery personnel, and field staff • Maintain a clean, safe, and organized work area Other: • Perform other duties as assigned Job Requirements and Qualifications • High school diploma or equivalent required • One year of experience in a parts counter or parts inventory role preferred and three years of administrative experience • Bilingual in English and Spanish (verbal and written) • Proficient in standard Microsoft computer programs and data entry • Valid California driver’s license and must be insurable under company policy • Strong attention to detail and accuracy • Effective organizational and recordkeeping skills • Excellent communication and customer service abilities • Ability to work collaboratively with supervisors, technicians, vendors, warehouse personnel, and field staff • Ability to manage multiple priorities in a fast-paced environment • Willingness to learn agricultural equipment, parts identification, and shop procedures • Ability to read and interpret parts and service manuals • Basic understanding of machinery components and parts systems • Ability to follow safety procedures and workplace guidelines • Reliable attendance and punctuality

Responsibilities

The Parts Administrator manages parts inventory, documentation, purchasing, and provides parts counter services to support shop operations and personnel. This involves processing invoices, maintaining accurate records in the fleet maintenance system, and ensuring timely procurement of necessary parts.