Parts Department Lead — Procurement & Logistics / HVAC at Authority HVAC

Tempe, Arizona, United States -

Full Time

Start Date

Immediate

Expiry Date

30 Jan, 26

Salary

0.0

Posted On

01 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Procurement, Logistics, HVAC, Vendor Management, Team Leadership, Communication, Process Improvement, Order Management, Relationship Management, Strategic Thinking, Problem Solving, Project Coordination, Cost Tracking, Software Proficiency, Performance Metrics, Multi-Market Coordination

Industry

Facilities Services

Description

Description We’re a fast-growing national Commercial HVAC services company, and we’re looking for a Parts Department Lead to own and streamline our procurement and logistics operations across five markets — California, Arizona, Nevada, Texas, and Florida. This role is about coordination, precision, and communication. You’ll lead a team that ensures the right parts are sourced, ordered, and delivered efficiently to our technicians and service teams across the country. You’ll manage vendor relationships, oversee purchasing systems, and keep projects moving by aligning parts availability with scheduling and field needs. If you thrive on building structure, improving processes, and leading a team that keeps everything running behind the scenes, this is a key leadership opportunity with real impact. What You’ll Do: Oversee the day-to-day operations of the Parts Department from our Tempe HQ, supporting technicians and service teams in all active markets. Lead and mentor a team of 3–4 Parts Coordinators focused on multi-market procurement and delivery coordination. Manage and negotiate relationships with HVAC vendors and distributors to ensure competitive pricing and product availability. Coordinate direct-to-site or direct-to-technician shipments, optimizing order accuracy and delivery speed. Partner with Estimators, Area Service Managers, and Project Managers to confirm lead times and parts availability for upcoming service and project work. Collaborate with Accounting on purchase order reconciliation, cost tracking, and vendor billing accuracy. Develop standardized ordering and tracking processes to improve consistency across all regions. What Success Looks Like in the First 6 Months Create unified communication processes between Parts, Dispatch, and Estimating. Evaluate and consolidate vendor relationships to improve pricing and fulfillment. Improve delivery accuracy and reduce order turnaround times. Increase visibility into order status and part tracking for field teams and managers. Identify system or workflow inefficiencies and implement scalable improvements. Establish performance metrics for the Parts Department team. #authorityHVAC Requirements 5+ years of experience in HVAC parts procurement and logistics 2+ years in a leadership or supervisory capacity within a fast-paced service organization. Strong working knowledge of industry software platforms (e.g., NetSuite, BuildOps, Microsoft Office Suite) Proficiency with major distributor and manufacturer online ordering platforms (e.g., Johnstone, Carrier, Trane, Lennox, Ferguson, etc.) and the ability to navigate them efficiently for sourcing and order management. Excellent communication and relationship management skills with vendors and internal departments. Strategic thinker with the ability to build and refine processes that scale. A hands-on, solutions-driven leader who takes ownership from start to finish.

Responsibilities

Oversee the day-to-day operations of the Parts Department, ensuring efficient procurement and logistics across multiple markets. Lead a team to manage vendor relationships and optimize parts delivery to technicians and service teams.