JOB SUMMARY

The Ministry of Defence Police (MDP) is the MOD’s civilian police force which provides a number of specialist capabilities including armed protection, marine policing and criminal investigation. MDP employ approximately 3000 staff at locations across the UK, with its Headquarters located at RAF Wyton, Huntingdon, Cambs.
The MDP Admin Support post sits within MDP Headquarters, in the Performance, Assurance and Standards Department,(PAS) and is responsible for supporting all elements within PAS giving the post holder a wide range of knowledge and variety.
PAS holds the Corporate and Annual Business Plans which are structured to give the Force a framework for successful delivery. It also manages Risk for the MDP, Assurance and Performance. The post will work closely with MDP colleagues in identifying key information and assessing risks / issues to business outputs that could impact future performance.
This position is advertised at 37 hours per week.

JOB DESCRIPTION

The key responsibilities for this role are as follows:

• To provide administrative support to the team, including scheduling meetings, booking meeting rooms and managing calendars.
• In Support of the Performance team you could be asked to help download reports, chase data requests from other departments, sanity check data before passing onto the data analysists.
• Administration and maintenance pertaining to the PAS SharePoint site.
• Monitoring the multi-user email accounts and responding to queries effectively and within the required time frame where possible
• Assist in the Assurance team with scheduling station Assurance inspections and booking accommodation if required.
• Support to Hd of Governance in the strategic meetings and data collection when required.
• Carrying out ad-hoc administrative tasks and research.
• Assist in the preparation of reports, presentations and other documents as needed.

This list should not be regarded as exhaustive, and the post holder will be expected to deliver other duties relevant and appropriate to this Grade.

BEHAVIOURS

We’ll assess you against these behaviours during the selection process:

• Delivering at Pace
• Communicating and Influencing
• Working Together

Benefits

Alongside your salary of £26,235, Ministry of Defence contributes £7,600 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%

Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.
Things you need to know

NATIONALITY REQUIREMENTS

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

The key responsibilities for this role are as follows:

• To provide administrative support to the team, including scheduling meetings, booking meeting rooms and managing calendars.
• In Support of the Performance team you could be asked to help download reports, chase data requests from other departments, sanity check data before passing onto the data analysists.
• Administration and maintenance pertaining to the PAS SharePoint site.
• Monitoring the multi-user email accounts and responding to queries effectively and within the required time frame where possible
• Assist in the Assurance team with scheduling station Assurance inspections and booking accommodation if required.
• Support to Hd of Governance in the strategic meetings and data collection when required.
• Carrying out ad-hoc administrative tasks and research.
• Assist in the preparation of reports, presentations and other documents as needed