JOB DESCRIPTION

Who We Are
Pasture and Plenty is a diverse local food business that includes a James Beard-nominated restaurant, market and catering business, and a “Whole Diet” delivery and pick-up meal kit service. We serve high-quality, locally-sourced and prepared daily menus, frozen, ready-to-eat meals, cook kits and pantry items to individuals and families who are hungry for high-quality, healthy meals, but starved for time. We are growing and looking for great people to join us in the fun.
Job Overview
The Executive Assistant & Payroll Coordinator plays a vital role in supporting the leadership team and ensuring efficient financial operations at Pasture and Plenty. This position combines administrative support for the Owner/General Manager with critical responsibilities in payroll processing and HR administration. You will be instrumental in maintaining organized records, facilitating smooth communication, and contributing to a positive and productive work environment.
Reports to the Owner. Works in collaboration with the General Manager, Bookkeeper, Kitchen Leaders, Front of House & Events Managers, Marketing, and Community Managers.

Experience and Skills Required

• 2+ years of experience in an executive assistant, administrative support, or payroll coordination role, preferably in the food, farming, restaurant, or retail industries.
• Proven experience with payroll processing and HR administrative tasks.
• Excellent verbal and written communication skills.
• Strong organizational and time management skills with demonstrated attention to detail.
• Proficiency in Google Suite (Docs, Sheets, Slides, Gmail, Calendar), experience with Square, Quickbooks and experience with payroll software/systems preferred.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong customer service orientation and ability to interact professionally with all levels of staff and external contacts.
• Bachelor’s Degree or equivalent experience preferred

Executive Administrative Support

• Manage and maintain the Owner’s email and calendar, including scheduling appointments, meetings, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Organize and maintain physical and electronic filing systems.
• Assist with special projects and initiatives as assigned by the Owner.
• Act as a liaison between the Owner and internal/external stakeholders.
• Coordinate and prepare for meetings, including agenda development, minute-taking, and distribution of materials.

Payroll and HR Administration

• Support the bookkeeper to process bi-weekly or monthly payroll for all employees, ensuring accuracy and compliance with relevant laws and regulations.
• Maintain accurate employee records, including new hire paperwork, changes in status, and terminations.
• Administer employee benefits programs, including health insurance, retirement plans, and paid time off.
• Respond to employee inquiries regarding payroll and benefits.
• Support the hiring process by assisting with job postings, scheduling interviews, and managing applicant communication for the hiring managers.
• Ensure compliance with company policies and procedures related to HR and payroll.

Team Culture & Communication

• Assist in creating and managing team space, including break room/meeting space coordination.
• Support efforts in tracking and marking individual and team milestones.
• Help facilitate effective team communication avenues, including meeting coordination and information dissemination.
• Assist in capturing and sharing team meeting notes and relevant announcements.

Entrepreneurial Spirit

• Deliver extraordinary internal and external customer service, contributing to a supportive and productive work environment.
• Embrace a start-up environment, adapting to changing business needs and priorities, handling diverse tasks, and wearing multiple hats as required.

Experience and Skills Required

• 2+ years of experience in an executive assistant, administrative support, or payroll coordination role, preferably in the food, farming, restaurant, or retail industries.
• Proven experience with payroll processing and HR administrative tasks.
• Excellent verbal and written communication skills.
• Strong organizational and time management skills with demonstrated attention to detail.
• Proficiency in Google Suite (Docs, Sheets, Slides, Gmail, Calendar), experience with Square, Quickbooks and experience with payroll software/systems preferred.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong customer service orientation and ability to interact professionally with all levels of staff and external contacts.
• Bachelor’s Degree or equivalent experience preferred.

Job Type: Part-time (9am - 1pm, M-F)

• Position to start as a part-time role (22-24 hours per week), with opportunity to grow with the business and responsibilities. Can evolve into a full-time role.

Pay: DOE $20-22/hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Paid time off
• Vision insurance
• 50% Employee Discount on restaurant menu and Meal Kits. 25% retail discount.

Job Types: Full-time, Part-time
Pay: From $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Paid time off
• Vision insurance

Work Location: In perso