PATIENT ACCOUNTS MANAGER at FamilyCare Health Center

St. Louis, Missouri, United States -

Full Time

Start Date

Immediate

Expiry Date

30 Jul, 26

Salary

36.93

Posted On

01 May, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts receivable management, Billing procedures, Staff supervision, Financial reporting, Managed care, ICD-10 coding, CPT coding, HCPCS coding, Medicaid regulations, Medicare regulations, Conflict resolution, Policy development, Budgeting, Data analysis, Communication skills, Customer service

Industry

Medical Practices

Description

Description I. BASIC FUNCTION: Responsible for managing FCHC’s accounts receivable, including maintaining current billing procedures and objectives. Coordinates operations with other sites and medical staff in relation to accounts receivable. Interprets policies and recommends policy changes to Chief Financial Officer. Manages the Billing Department to obtain the objectives/goals as stated below: 1) Gross accounts receivables > 120 days should stay under 30% of the gross accounts receivables. 2) Days of gross charges in accounts receivables should be less than 60. 3) All charges should be posted within 3 days from the date of service. 4) Self-pay collection rate should be 25% as measured by federal indicators. All employees of FCHC must ensure service standards are delivered, including: FCHC Core • Demonstrates a commitment to FCHC mission and vision. • Demonstrates a positive attitude towards patients, employees, role, and the health center. • Demonstrates FCHC core values (accountability, courtesy, excellence, flexibility, integrity, respect). Customer Service and Professionalism • Smiles and makes appropriate contact, greets individuals upon entry into building and space. • Is customer service oriented to both internal (colleagues) and external (patients, clients, vendors, etc.) customers. Treats patients, customers and colleagues with dignity and respect. • Provides timely response to requests, tasks, and inquiries. Demonstrates good service turnaround. • Demonstrates good communication skills and communicates in a tactful manner. • Exhibits conflict resolution skills in order to foster effective working relationships and embraces a team approach. • Adheres to FCHC’s dress code policies. Employee appearance and grooming appropriate. Show(s) • Consistently shows commitment to position and team performance (i.e., attendance and punctuality). • Consideration and acceptance of cultural differences of others; works well with individuals of diverse backgrounds, supporting a culture of justice, equity, diversity, and inclusion. • Participates in training and professional development and completes required trainings in a timely manner. Safety • Adheres to and promotes a culture of safety and cleanliness. • Adheres to HIPPA/Confidentiality standards. • Respectful of FCHC property, properly and safely uses Health Center Equipment. JOB DESCRIPTION DEPARTMENT: FINANCE JOB TITLE: PATIENT ACCOUNTS MANAGER PATIENT ACCOUNTS MANAGER Page 2. II. INTRADEPARTMENTAL RELATIONSHIPS: Department Officer: Chief Financial Officer Reports to: Chief Financial Officer Supervises: Lead Patient Accounts Specialist and/or Patient Accounts Specialists Works closely with: IT Director III. PRIMARY RESPONSIBILITIES: 1. Responsible for timely and accurate submission of billings to third parties in order to maximize collections from payers. 2. Monitors compliance with health center’s policies and directives and is responsible for attaining business office objectives and goals as set forth by Family Care Health Centers, both financial and non-financial. 3. Responsible for exploring all options for payment before approving patient for sliding fee. (I.e. Caring Program for Children, Medicaid, etc.) 4. Responsible for educating staff about HMO plans Family Care Health Centers is associated with, as well as co-pays may be due, etc. 5. Recommends co-payment collection policies and procedures. 6. Monitors bad debt and contractual losses against budget. 7. Coordinates operations through direct involvement in day-to-day operations. Works closely and is involved in the business office, working side-by-side with the cashiers, billing clerks, etc. 8. Conducts staff meetings and in-services to inform staff of updates and/or changes in policies and procedures related to billing. 9. Establishes controls and reviews mechanisms for every procedure to ensure that systems and procedures are being followed correctly. 10. Develops specific objectives, budgets, and performance standards for each area of responsibility within the business office. 11. Monitors progress for each area daily, utilizing productivity reports. 12. Prepares Accounts Receivables activity reports monthly. 13. Reviews and approves write-off listing, refunds requests, miscellaneous cash adjustments, etc. 14. Reviews all remittance advice and determines significant problems causing rejections. PATIENT ACCOUNTS MANAGER Page 3. 15. Maintains listing of current OB patients, identifying payor source to ensure reimbursement for deliveries. Coordinates plan enrollment and/or third-party payor issues with billing staff and providers. 16. Coordinates current billing and managed care reimbursement issues with staff at all sites. Coordinates billing procedures for various state, city, and federal programs. Advises all staff when procedural changes are required. 17. Reviews fee schedule annually to ensure optimum reimbursement for all services rendered, in liaison with Chief Financial Officer. Utilizes physician fee analyzer, RBRVS and/or other acceptable methodology in setting fees. 18. Monitors billing staff efficiency and productivity. This includes coordinating the department schedules to ensure adequate staffing levels and adjusting daily, as necessary. 19. Maintains good working knowledge of current Medicaid, Medicare, and other third-party payor regulations and billing procedures. Reviews Medicaid and Medicare bulletins monthly. Advises Family Care Health Centers staff, Chief Financial Officer, and Chief Medical Officer of procedural changes. 20. Monitors accounts receivable aging report to determine status of claims by payer type. Work towards minimizing the balances in the aging report to maximize collections. 21. Advises the Chief Financial Officer on an ongoing basis of the status of claims processing, payments, and rejections. IV. PERIODIC DUTIES: 1. Contributes to Center activities. 2. Participates in Center staff problem-solving groups. 3. Performs other duties and projects as assigned. V. WORKING RELATIONSHIPS: Inside Center: All inclusive. Outside Center: Patients, Medicaid, Medicare, commercial insurance plans, other health centers, auditors, etc. PATIENT ACCOUNTS MANAGER Page 4. VI. QUALIFICATIONS: 1. Bachelor’s degree in Business Administration or related field desirable. 2. Five plus (5+) years experience in all phases of billing and collections desirable with prior supervision experience required. 3. Participation in special workshops and/or training sessions in Medicare, Medicaid, Medicaid Managed Care plans and commercial insurance plans procedures to maintain current knowledge relative to these procedures is required. 4. Knowledge of and experience with automated systems required. 5. Previous managed care experience required. 6. Good working knowledge of ICD-10, CPT and Healthcare Common Procedure Coding System (HCPCS) coding necessary, education required. VII. CONFIDENTIALITY: Respect for and maintenance of client and staff confidentiality is required. The above duties/requirements describe the chief function (requirements) of the job (holder) and are not to be considered a detailed description of every duty (requirement) of the job (holder).

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Responsibilities

The Patient Accounts Manager is responsible for overseeing accounts receivable, billing procedures, and maximizing collections while ensuring compliance with financial policies. They manage the billing department staff, monitor productivity, and coordinate billing operations across multiple health center sites.