Patient Appointment Scheduling Supervisor at Panorama Orthopedics & Spine Center

Golden, Colorado, United States -

Full Time

Start Date

Immediate

Expiry Date

12 May, 26

Salary

70000.0

Posted On

11 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

EHR Systems, PM Systems, Stakeholder Management, Employee Development, Coaching, Problem Solving, Time Management, Organizational Skills, Communication Skills, Critical Thinking, Scheduling, Call Center Operations, Performance Monitoring, Process Improvement, Team Leadership, Customer Service

Industry

Hospitals and Health Care

Description

Description Join a leading musculoskeletal care network through our partnership with United Musculoskeletal Partners (UMP), supporting Panorama Orthopedics & Spine Center, a premier orthopedic practice known for its commitment to clinical excellence and patient outcomes. Why UMP? UMP is a physician-led organization focused on transforming musculoskeletal care through innovation, collaboration, and operational support. This role allows you to be part of that mission—delivering high-quality spine care in a thriving clinical environment. About Panorama Orthopedics & Spine Center Panorama is recognized for its advanced treatment options, multidisciplinary approach, and dedication to improving patients’ quality of life. As part of this team, you’ll work alongside top spine specialists in a supportive and forward-thinking practice. Help us bring exceptional orthopedic care to the communities of Denver—where your expertise can truly make a difference. Benefits: Healthcare Options: PPO, HDHP, and Surest plans with a $100/month tobacco-free discount Dental & Vision Insurance 401(k) with Annual Employer Contributions Additional Coverage: HSA/FSA, short- and long-term disability, life and AD&D, legal assistance, and more Employee Assistance Program (EAP): Employer-paid support for life’s challenges Generous Paid Time Off: Up to 4 weeks of PTO starting out. (Increases with tenure) 7 paid holidays + 2 floating holidays SUMMARY The Patient Appointment Scheduling Supervisor supports day-to-day call center and scheduling operations by providing hands-on leadership, coaching, and guidance to a team of agents responsible for patient appointment scheduling, registration, and inquiry resolution. This role balances direct workflow support with light operational oversight, ensuring quality service, schedule accuracy, and efficient patient access. The Supervisor partners with internal teams, assists with performance monitoring, and helps implement process improvements to support department goals. ESSENTIAL DUTIES AND RESPONSIBILITIES (Other duties may be assigned) Oversee daily call center activities, ensuring adequate queue coverage, timely patient scheduling, and adherence to workflows. Assist with complex patient scheduling issues and serve as an escalation point for staff. Maintain and update scheduling tools, preference lists, insurance requirements, and procedure/test workflows. Monitor call and scheduling accuracy and support correction of errors when needed. Collaborate with Workforce Management/Operations Support on staffing needs and schedule adjustments. Provide daily support to team members, including coaching, mentoring, and real-time feedback. Assist in new hire training and ongoing skill development. Promote employee engagement and help recognize performance achievements. Support supervisors/managers in informal performance discussions and improvement plans. Monitor basic operational metrics (e.g., call volume, service levels, schedule accuracy). Identify patterns impacting patient access or efficiency and escalate findings appropriately. Assist in developing simple reports or summaries for leadership review. Recommend workflow or communication improvements that enhance service quality. Respond to patient or provider escalations promptly and professionally. Support staff in resolving complex scheduling or registration issues. Ensure compliance with department protocols and patient safety guidelines. Work closely with departments such as HR, IT, and clinical operations to troubleshoot issues. Participate in workgroups and meetings to share operational insights and help implement process updates. Requirements EDUCATION, CERTIFICATION/LICENSURE AND EXPERIENCE Knowledge of EHR and PM Systems PREFERRED Bachelor’s degree (Business or Healthcare related) Minimum of 5 years’ experience in contact center industry with medical/scheduling At least 3 years of experience in an operations lead role overseeing front-line employees. SKILLS/ABILITIES Experience in stakeholder management and employee development/coaching. Experience dealing with escalated issues in a contact center capacity. The ability to successfully work across cross-functional teams. A positive work ethic and commitment to achieve the best possible outcomes. The passion to be a role model exemplifies our cultural values. Possess exceptional time management, organizational and prioritization skills to complete work in a timely manner. Excellent communication skills; listening, verbal and written. Ability to assess the “big picture” and draw connections between inputs and outputs. Possess leadership qualities such as critical thinking and problem solving to aid in overcoming difficult situations. Ability to use spreadsheet applications to maintain and develop operational and financial data reporting. Pay Information: $60k to $70k/annually, depending on experience. We are currently accepting applications through February 19th, 2026. Panorama Orthopedics & Spine Center is an Equal Opportunity Employer, Male/Female/Veteran/Disabled. Offers of employment are contingent upon successful completion of a pre-employment drug screen and background check. #PANO

Responsibilities

The Patient Appointment Scheduling Supervisor oversees daily call center activities and provides leadership to a team responsible for patient appointment scheduling. This role includes resolving complex scheduling issues and ensuring quality service and efficient patient access.