Patient Care Coordinator (Complex Rehab Technology) at AcTion Seating & Mobility

Fayetteville, Arkansas, United States -

Full Time

Start Date

Immediate

Expiry Date

14 Jul, 26

Salary

23.0

Posted On

15 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Medical office coordination, Referral management, Patient intake, Case coordination, Durable medical equipment, Healthcare scheduling, Insurance verification, HIPAA compliance, Documentation management, Microsoft Office, Clinical documentation, Workflow tracking, Communication, Multitasking, Problem-solving

Industry

Medical Equipment Manufacturing

Description

Description Description Schedule: Monday–Friday | 8:00 AM – 5:00 PM Pay: $20–$23/hour (based on experience) Bonus: Additional $1000.00 sign on bonus offered for candidates with current Complex Rehab Technology (CRT) experience paid out upon completed quarter. About Action Seating and Mobility Action Seating & Mobility is a leading Complex Rehabilitation Technology (CRT) provider helping individuals regain independence through customized mobility equipment such as advanced wheelchairs and adaptive seating systems. Our coordinators play a critical role in ensuring patients receive medically necessary equipment by managing documentation workflows between physicians, therapists, Assistive Technology Professionals (ATPs), billing teams, and clients. If you enjoy structured problem-solving, coordinating moving pieces, and helping patients access life-changing equipment, this role offers a meaningful career path in healthcare operations. The Patient Care Coordinator serves as the central workflow coordinator supporting documentation, scheduling, referrals, and communication required for patients to receive customized mobility equipment. This role manages multiple active patient cases simultaneously and ensures required clinical documentation moves efficiently between providers, clinicians, and internal teams. This position is ideal for candidates with experience in: medical office coordination referral management patient intake therapy clinic administration case coordination durable medical equipment (DME) waiver services coordination healthcare scheduling support Requirements What you'll do: As a Patient Care Coordinator, you will: Collect and verify patient demographics, insurance, physician, and therapist documentation Manage patient workflow tracking logs across multiple active cases Coordinate documentation between physicians, therapists, ATPs, and billing teams Follow up on missing paperwork to prevent delays in patient care Schedule appointments for clinicians and Assistive Technology Professionals Create and maintain patient encounters in internal systems Support chart audits and compliance workflows Route incoming documentation appropriately and securely Contact patients regarding equipment delivery and satisfaction Provide coordination support to billing, customer service, and clinical staff Assist with phones and front-office workflow as needed This role supports the full documentation lifecycle required to deliver medically necessary mobility equipment. Training and Career Growth: We invest heavily in coordinator development. You’ll receive: structured onboarding workflow training with experienced ACC mentors internal documentation process training scenario-based coordination training access to internal learning resources and manuals Career pathway: ACC I ? ACC II ? ACC III Most team members progress to the next level within 6–12 months depending on performance and mastery of workflows. This position builds valuable experience in clinical documentation coordination, insurance readiness workflows, and Complex Rehab Technology operations. Qualifications Required: High school diploma or GED At least 1 year of administrative, scheduling, coordination, or healthcare support experience Strong organizational and multitasking ability Professional written and verbal communication skills Comfortable managing multiple priorities simultaneously Proficiency with Microsoft Office (Outlook, Excel, Word) Ability to maintain HIPAA-compliant documentation standards Preferred: Associate degree or healthcare coordination experience Medical office, referral coordination, therapy clinic, waiver services, or DME experience Electronic Medical Record (EMR) familiarity Insurance verification or intake experience Complex Rehab Technology experience (eligible for enhanced sign-on bonus) Why Join Action Seating & Mobility At Action Seating & Mobility, coordinators directly support patients receiving customized mobility equipment that improves independence and quality of life. You’ll benefit from: mission-driven work that impacts patients daily structured training and advancement opportunities stable weekday schedule supportive interdisciplinary team environment exposure to specialized healthcare coordination workflows long-term career growth within Complex Rehab Technology Ideal Candidate Profile: Strong candidates for this role often come from: medical front office coordination behavioral health coordination therapy clinic scheduling intake/referral processing roles waiver services support coordination DME providers hospital outpatient admin teams case management support environments If you enjoy keeping processes moving, solving documentation gaps, and supporting patients behind the scenes, this role is an excellent fit.

Responsibilities

The Patient Care Coordinator manages the documentation workflow between physicians, therapists, and billing teams to ensure patients receive medically necessary mobility equipment. They are responsible for patient intake, scheduling, and maintaining accurate clinical records within internal systems.