Patient Services Manager at Illinois Bone and Joint Institute LLC

Rosemont, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Jun, 26

Salary

0.0

Posted On

17 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Leadership, Initiative, Communication Proficiency, Relationship Building, Team Building, Critical Thinking, Problem Solving, Organizational Skills, Technical Proficiency, Practice Management Software, Electronic Health Record Software, Supervision, Coaching, Scheduling, Performance Appraisal, Staff Management

Industry

Hospitals and Health Care

Description

Description Illinois Bone & Joint Institute Rehab Services is excited to announce a Patient Services Manager opportunity at our Rosemont Rehab Services located within the Rosemont Ice Arena. In addition to the partnership with the Chicago Wolves, this site provides performance training for teams and individuals through HPI, IBJI's Health Performance Institute. This position also provides administrative oversight for the Mount Prospect rehab services location. Illinois Bone & Joint Institute, LLC, is one of the largest independent physician-owned orthopedic practices in the United States, with 40 locations throughout Illinois and Indiana. More than 140 board-certified and fellowship-trained physicians and surgeons treat children and adults, with expertise in every orthopedic specialty. Benefits We offer a competitive compensation package that includes health, life, dental, and vision insurance, generous PTO accrual, as well as 401K, profit sharing, employee assistance program, and disability coverage. Summary The Patient Services Manager position is responsible for the overall daily front desk operations and supervision and development of administrative staff. The Patient Services Manager maintains a positive, professional, and team-oriented front desk environment. This role is accountable for front desk staff operational performance and stability. The Patient Services Manager exemplifies professionalism, sound judgment, operational expertise and customer service excellence in accordance with company core values and standards. Responsibilities Review of the analytics platform, provider schedules, and patient accounts weekly Ensure optimal patient access options via cross clinic collaboration and scheduling, work queue management, central scheduling team support, and involvement of the Manager Ensure that Front Desk team members are proficient in all front desk best practice operations as detailed in their respective Job Description Supervise and coach Front Desk team members to meet administrative metrics relative to visit capacity, collections, and new referral follow through Serve as administrative lead when issues require escalation/direction for resolution Meet with direct Manager to review status of clinic initiatives, analytics, goals and metrics weekly Develop relationship with the local Physician Administrator Manage the Performance Appraisal cycle of support staff Manage staff time off and coverage options Conduct on-site interviews of new hire support staff (as applicable) Manage all tasks as assigned on New Hire, Transfer and Termination processes Attend monthly management meetings and conference calls as required Communicate effectively with company staff and utilize/navigate company resources appropriately Participate as needed in special projects or other clinic coverage as requested Assist in maintaining a clean and safe work environment All other duties as assigned Requirements Competencies Leadership Initiative Communication Proficiency Relationship Building/Team Building Critical Thinking and Problem Solving Organizational Skills Technical Proficiency in practice management and physician/Rehab specific electronic health record software systems Work Environment Flexible to work opening and closing shifts, or any shift as determined by clinic needs Fast paced professional office setting Routine use of standard office equipment such as computers, phones, photocopiers, filing cabinets, scanners, and fax machines Travel required for meetings or coverage= Education and Experience Requirements Bachelor's Degree or higher (Healthcare concentration preferred) or the equivalent of 3 years of customer service management experience (Healthcare background preferred) Displays professional and effective writing and verbal communication skills Versed in technical skills such as EMR software; Practice Management software; Windows; MS Office; Email access; internet navigation Typing speed minimum 40 words per minute Physical Requirements Ability to lift a maximum of 20 pounds to waist height Ability to be standing and sitting on a Frequent basis during the day Ability to work on a computer on a Frequent basis during the day This description is intended to provide only basic guidelines for meeting job requirements. Duties and responsibilities, experience, qualifications, skills, supervisory relationship, physical/mental demands, and environmental/ working conditions may change as needs evolve. Base salary offers for this position may vary based on factors such as location, skills and relevant experience. We offer the following benefits to those who are benefit eligible (30+ hours a week): medical, dental, vision, life and AD&D insurance, long and short term disability, 401k program with company match and profit sharing, wellness program, health savings accounts, flexible savings accounts, ID protection plan and accident, critical illness and hospital benefits. In addition, we offer paid holidays and paid time off.

Responsibilities

This position oversees the overall daily front desk operations, including the supervision and development of administrative staff, while maintaining a positive, professional, and team-oriented environment. The manager is accountable for front desk staff operational performance, ensuring proficiency in best practices and meeting administrative metrics related to capacity, collections, and referral follow-through.