Payables & Expense Manager at Trivelta

Barcelona, Catalonia, Spain -

Full Time

Start Date

Immediate

Expiry Date

04 Jun, 26

Salary

0.0

Posted On

06 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Expense Management, Procure-to-Pay, NetSuite, Ramp, Airwallex, Vendor Payments, Internal Controls, Month-End Close, Process Optimization, Multi-Entity Accounting, Foreign Exchange, Corporate Cards, Audit Support, Financial Reporting, Workflow Management

Industry

Software Development

Description

At Trivelta, we build the technology that powers modern experiences partnering with online sports betting & casino operators to launch their own fully customized branded, legally compliant iGaming platforms and products that drive engagement, retention, and revenue. Through our proprietary sports-book and casino engine, we enable partners to offer real social interactions, predictive gameplay, and casino entertainment in one unified experience. As a Payables & Expense Manager to own and continuously improve our end-to-end procure-to-pay and employee expense processes. This role will be responsible for day-to-day AP and expense operations while also serving as the system owner for Ramp, Airwallex, and their integrations with NetSuite. The ideal candidate is detail-oriented, process-driven, and comfortable operating in a fast-growing, multi-entity environment. You will play a critical role in strengthening internal controls, scaling workflows, and ensuring accurate, timely financial reporting while partnering closely with stakeholders across the business. Responsibilities: Accounts Payable & Vendor Payments Own the full AP lifecycle: invoice intake, coding, approvals, payment execution, and posting in NetSuite Manage domestic and international vendor payments via Ramp and Airwallex including ACH, wire, virtual cards, and FX Maintain vendor master data, including banking details, tax documentation, and compliance requirements Monitor AP aging, cash disbursements, and payment timing in coordination with Accounting and Treasury Support month-end close activities, including accruals, reconciliations, and AP-related reporting Expense Management (Ramp) Serve as system owner for Ramp, including corporate cards, employee reimbursements, and approval workflows Configure and maintain spend policies, categories, limits, and role-based approval chains Ensure accurate mapping from Ramp to NetSuite (GL accounts, cost center) Act as a primary point of contact for employee and executive expense questions while enforcing policy Systems & Process Optimization Own and maintain integrations between Ramp, Airwallex, and NetSuite, including troubleshooting sync and posting issues Drive continuous improvements to procure-to-pay workflows, documentation, and internal controls Assist with scaling AP and expense processes across multiple legal entities, currencies, and geographies Partner with FP&A, Legal, and Operations on spend visibility, budgeting, and vendor management initiatives Controls, Compliance & Audit Ensure strong internal controls across payables, expenses, and payments, including segregation of duties Support audits, bank requests, and compliance initiatives related to procure-to-pay Maintain clear documentation of policies, workflows, and approval structures Qualifications Required 5+ years of experience in Accounts Payable, Expense Management, or accounting operations Hands-on experience administering Ramp in a corporate environment Experience executing domestic and international payments using Airwallex or similar fintech FX/payment platforms Strong working knowledge of NetSuite, including GL coding and multi-entity setups Experience operating in a fast-paced, scaling organization High attention to detail with a strong internal-controls mindset Preferred Experience supporting multi-subsidiary, multi-currency environments Exposure to audit support, SOC 2, or regulated industries Prior ownership of AP, expense, or payments system implementations Strong cross-functional communication skills and comfort working onsite with leadership What Success Looks Like Payables, expenses, and payments are accurate, timely, and well-controlled Ramp, Airwallex, and NetSuite are tightly integrated with clean, consistent data Approval workflows are efficient, auditable, and clearly understood Employees have a smooth experience while finance maintains strong guardrails Processes scale cleanly as transaction volume and complexity increase This position is hybrid based out of our Barcelona office located near la Barceloneta.

Responsibilities

This role is responsible for owning and continuously improving the end-to-end procure-to-pay and employee expense processes, including day-to-day Accounts Payable operations and serving as the system owner for Ramp, Airwallex, and their NetSuite integrations. Key duties involve managing vendor payments, configuring expense systems, driving process improvements, and ensuring strong internal controls across payables and expenses.