We are Universal Music Australia (UMA), part of the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audio-visual content in more than 60 countries We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.
UMA are on the hunt for a Payment Admin and Process Officer to join the team! This role will act as the centralised resource to support all label teams and commercial teams with their PO creation. The Payment Admin and Process Officer will be responsible for managing the end-to-end creation, approval tracking and payment of Purchase Orders across UMA. We are looking for an individual who is organised, has attention to detail, systems savvy and process orientated!
This is a 1 year contract role.
The Role

PO creation & tracking of payments

• Manage the end-to-end creation, approval tracking and payment of Purchase Orders across the UMA business
• Collaborate with other business units, labels and UMA Finance teams with clear communications and be always reviewing ways to improve the process.
• Adopting and documenting all updated processes coding and set up for each department, so all department co-ordinators and teams are across the process.
• Maintain a centralised tracking system for the status of all outstanding POs that provides transparency across the business at any point in time. This may include the weekly scheduling/pulling of required reports or the creation of a manual tracker as deemed fitting that is shared across all teams.

PO Approval Workflow

• This role will work through and document the approval workflow in collaboration with Finance and work with all teams to streamline this workflow and make as efficient as possible.

Other

• This role will also document/highlight any areas that we should be reviewing or looking into a bit more as an opportunity to improve how we are operating.
• Liaise with all relevant internal and external stakeholders, including Commercial teams & 3rd parties, Label Managers and Assistants.
• Ensure clear, accurate, timely and thorough documentation is processed/maintained in all necessary systems/folders.
• Additional tasks as required

About you

• Strong attention to detail and ability to handle volume and adopt processes and systems.
• Worked in positions such as Accounts Payable, Accounts Officer, Administration Support Officer or Administration Coordinator
• Ability to work to tight & variable deadlines, able to work well under pressure of workload and deadlines.
• Excellent communication skills, both verbal and written
• Good problem-solving skills - able to adapt to changing work environment.
• Good customer service skills & manner in dealing both internal and external contacts.
• Excel standard – intermediate
• Experience with SAP preferred
• Strong prioritisation skills, attention to detail
• Very organised and process orientated - ability to understand process flow
• System skills & aptitude
• Tertiary/T.A.F.E. Degree qualification preferred, but not essential
• 3+ years’ experience in an office environment

About us

• Career opportunities – unique and rare opportunity to elevate your career in a supportive, motivated and ambitious team
• The opportunity to join the WORLDS leading music company
• All the perks of working within the music industry (did someone say live music?)
• X 2 ‘U-Days’ per calendar year to spend however you like!
• Strengths based learning and development opportunities
• Much more….!

Disclaimer
The company presents this job description as a guide to the major areas and duties for which the jobholder is accountable. However, the business operates in an environment that demands change and the jobholder’s specific responsibilities and activities will vary and develop. Therefore, the job description should be seen as indicative and not as a permanent, definitive and exhaustive statement.
Diversity & Inclusion
At Universal Music we are committed to fostering diversity and inclusivity as an equal opportunity employer. We encourage applicants from all backgrounds to apply for our roles regardless of their gender, race, ethnicity, nationality, age, sexual orientation, gender identity, intersex status, marital or family status, neurodiversity, religion or belief, disabilities, or socio-economic background. We also encourage people from all cultural backgrounds to apply, including First Nations people. It is through our diversity and inclusivity that we bring together different perspectives, enhancing our creative and evolving workplace. Music is Universal.
Job Category:
Administrativ

Please refer the Job description for details