Payment Operations Manager at Park State Bank

Hibbing, Minnesota, United States -

Full Time

Start Date

Immediate

Expiry Date

28 Apr, 26

Salary

0.0

Posted On

28 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Leadership, ACH Operations, Wire Transfers, Check Operations, Cash Vault Services, Reconciliation, Compliance, Exception Management, E-Commerce Settlement, Non-Posted Item Resolution, Risk Management, Process Improvement, NACHA Guidelines, SWIFT Messaging, BSA Compliance, OFAC Requirements

Industry

Banking

Description

Description CORE VALUES: Park State Bank’s Core values are GROWTH, TEAMWORK, RESPONSIVE, TRANSPARENT, And INNOVATIVE. We endeavor to live by these values in all that we do! MISSION: The mission of Park State Bank is to deliver exceptional client service, strategic banking solutions and a community-friendly experience. POSITION SUMMARY: We are seeking an experienced Payment Operations Manager to lead our payment operations functions, including ACH, wire transfers, check operations, cash vault services, and non-posted items. This role oversees daily processing, reconciliation, compliance, and exception management across all payment channels. The ideal candidate brings strong leadership skills, deep knowledge of banking operations, and proven expertise in ACH and wire systems, check rules and processing, and cash vault oversight. PRIMARY RESPONSIBILITIES AND ACCOUNTABILITIES: Supervision and Team Leadership: Provide leadership and guidance to the Payment Operations Team, including assigning tasks, monitoring performance, and ensuring adherence to policies and procedures. Foster a positive and collaborative work environment, promoting teamwork, professional development, and continuous improvement. Payment Processing: Responsible for management of E-Commerce settlement services functions. This includes, but is not limited to Cash Vault Services, ACH, Wires, EFT Transfers, Item Processing, and Overdraft Privilege program and other settlements services as assigned. Monitoring: Responsible for analyzing and evaluating current trends in Payment systems and recommends innovative Payment products and services. Non-Posted Item Management: Manage the resolution of non-posted items, such as returned checks, unapplied funds, and unidentified deposits. Conduct in-depth investigations into discrepancies and errors, collaborating with internal and external stakeholders to identify root causes and implement corrective actions. Develop strategies to minimize non-posted items and improve overall efficiency. Reconciliation and Reporting: Oversee the reconciliation of ACH and wire transfer activity on a daily, monthly, and periodic basis. Ensure the accuracy and completeness of reconciliation processes, and promptly investigate and resolve any variances or discrepancies. Prepare comprehensive reports and analysis of payment operations activity for management review. Customer Service and Relationship Management: Serve as a primary point of contact for internal and external customers regarding ACH, wire transfers, and non-posted items. Address complex inquiries and escalated issues, and provide timely and effective resolution. Build and maintain strong relationships with key stakeholders, including other departments, vendors, and regulatory agencies. Compliance and Risk Management: Ensure compliance with all applicable regulations, policies, and procedures governing ACH, wire transfers, and non-posted items. Stay abreast of regulatory changes and industry trends, and implement necessary updates to controls and processes. Participate in risk assessment activities and assist with audits and examinations as required. Process Improvement and Innovation: Identify opportunities to streamline processes, enhance efficiency, and mitigate risks within deposit operations. Lead initiatives to implement process improvements, automation, and technology enhancements. Foster a culture of innovation and continuous improvement across the deposit operations team. WORKING CONDITIONS: Work is performed largely within the Bank with limited chance for personal injury. Prolonged and frequent mental and visual concentration required. Periodic stressful situations in response to multiple priorities within established deadlines. Work hours are generally during normal business hours. Unscheduled evening and weekend work may be needed to meet the needs of customers and employees. Occasional travel between offices and out-of-town/overnight business travel required. Must be able to lift and move up to 20 pounds of office supplies and equipment. Some bending, turning, and twisting required. Serves as a representative of the Bank at appropriate functions. JOB LOCATIONS The quality of our employees and their dedication to service is what separates us from other banks of any size. We strive to attract and retain exceptional employees who share our commitment to superior customer service, continued growth, and organizational success. We are always on the lookout for talented people to help us become the best. Most of our jobs are flexible to any of our office locations below. NEMN MARKET: Grand Rapids, Nashwauk, Hibbing, Chisholm, Orr, Cook, Mt. Iron & Biwabik DULUTH/NORTH SHORE MARKET: Duluth Central, Lincoln Park, Mt. Royal, Two Harbors & Silver Bay MINNEAPOLIS MARKET: Minneapolis GENERAL NOTICE: This position description describes the general nature and level of work performed by the employee assigned to this position and should not be interpreted as all inclusive. It does not state or imply that these are the only duties and responsibilities assigned to the position. The employee may be required to perform other job-related duties. All requirements are subject to change and to possible modification to reasonably accommodate individuals with a disability. This position description does not constitute an employment agreement between the Bank and employee and is subject to change by the employer as the needs of the Bank and requirements of the position change. ROLE QUALIFICATIONS: Other Skills and Abilities: Strong knowledge of ACH rules and regulations, including NACHA guidelines and OFAC requirements. Familiarity with wire transfer protocols, SWIFT messaging standards, and international banking practices. Excellent analytical skills and attention to detail, with the ability to reconcile complex transactions and resolve discrepancies accurately. Proficiency in using banking software and systems, as well as Microsoft Office applications (e.g., Excel, Word). Effective communication skills, both verbal and written, with the ability to interact professionally with customers and colleagues. Ability to prioritize tasks, manage multiple deadlines, and work independently in a fast-paced environment. Commitment to maintaining confidentiality and safeguarding sensitive financial information. Familiarity with BSA and high risk clients. PERFORMANCE MEASURES: Timely execution of Rocks, To-Dos, active participation in L10 meetings Demonstration of Core Values Department Audit Performance Education: Preferred Accreditations: NCP, AAP or APRP Requirements Education: Required: Associates degree in finance, accounting, business administration, or related field. Experience: Minimum of 4 years of experience in payment operations, with a focus on ACH, wire transfers, and non-posted items.

Responsibilities

This role involves leading the Payment Operations Team, overseeing daily processing, reconciliation, and exception management across ACH, wire transfers, check operations, and cash vault services. The manager is also responsible for ensuring compliance, driving process improvements, and serving as a key contact for complex payment inquiries.