Job Title: Payroll & Accounting Specialist
Department: Finance
Reports To: Accounting Manager
Compensation: $65,000.00-$75,000.00 per year
Location: Hybrid – 2 days per week in Columbus, OH (Easton area)

POSITION OVERVIEW:

The Payroll & Accounting Specialist will be responsible for managing payroll through ADP, assisting with financial audits, handling tax reporting, and performing key accounting functions. This role requires a detail-oriented professional with a strong background in accounting and payroll processing, preferably within a multi-state employer environment.

WHO WE ARE:

At Ivim Health, we are redefining health and wellness through personalized care and innovative solutions. Our mission is to empower patients to achieve their health goals by tailoring care to their unique needs and perspectives. We believe in fostering collaborative partnerships with our patients, ensuring that their voices are at the heart of every decision.
By combining compassion, continuous innovation, and a commitment to affordability and accessibility, we aim to create a world where personalized health care is not just a privilege but a standard. Together, we strive to enrich lives by supporting physical, mental, and emotional well-being—one patient at a time.

QUALIFICATIONS:

Education & Experience:

• Bachelor’s degree in Accounting, Finance, or related field.
• 3+ years of accounting and payroll processing experience (preferably in a multi-state employer environment).
• Experience with ADP payroll processing is preferred.
• Knowledge of GAAP, tax laws, and payroll regulations.

Technical Skills:

• Proficiency in ADP, QuickBooks, or other accounting software.
• Strong Excel skills (pivot tables, v-lookups, data analysis).
• Experience working in telehealth or healthcare accounting is a plus.

Soft Skills:

• Detail-oriented with strong organizational skills.
• Ability to handle confidential information with integrity.
• Excellent communication and problem-solving skills.
• Ability to work independently and collaboratively in a hybrid work environment.

Payroll Processing & Compliance

• Process biweekly payroll for employees through ADP, ensuring accuracy and compliance with state and federal regulations.
• Manage payroll-related tax filings, notices, and deductions, including benefits and 401(k) contributions.
• Address payroll discrepancies, employee inquiries, and compliance issues.

Accounting & Financial Management

• Assist with monthly, quarterly, and annual financial close processes.
• Prepare and maintain general ledger reconciliations, journal entries, and financial reports.
• Support audit preparation and ensure compliance with financial regulations.
• Assist in tax reporting and coordination with external tax advisors.

Financial Analysis & Process Improvement

• Assist in tracking expenses, budgets, and financial forecasts.
• Identify and implement process improvements in payroll and accounting workflows.
• Ensure compliance with company policies, tax regulations, and accounting best practices.
• All other duties as assigned.