Payroll & Accounts Payable Specialist at Central Oregon Pediatric Associates

Bend, Oregon, United States -

Full Time

Start Date

Immediate

Expiry Date

20 May, 26

Salary

0.0

Posted On

19 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Payroll Processing, Accounts Payable, Financial Operations, Internal Controls, Payroll Reconciliation, Benefit Reconciliation, Wage Laws Compliance, Invoice Entry, Check Run Coordination, Vendor Management, System Reporting, Audit Trails, Excel, Detail Orientation, Collaboration, Confidentiality

Industry

Medical Practices

Description

Description The Opportunity As our Payroll & Accounts Payable Specialist, you’ll play a critical role in ensuring employees are paid correctly and on time while helping keep our financial operations running smoothly. You’ll partner with HR, Finance, and vendors to coordinate payroll, reconcile benefit and payroll expenses, and maintain strong internal controls that support compliance and organizational success. This role is perfect for a detail-driven professional who thrives on precision, values collaboration, and takes pride in delivering a seamless payroll experience that employees can count on every pay period. The Company Central Oregon Pediatric Associates (COPA) has been caring for kids and families in Central Oregon for over 50 years, building lifelong relationships and helping children thrive from newborns to teens. Our mission is to provide exceptional, right-fit care for kids at every age and stage, and our vision is to improve the health of all kids in our community. We do this in a welcoming, inclusive environment where collaboration, openness, play and accountability are part of how we care, not just what we do. At COPA, you’ll work alongside people who value kindness, teamwork, and earning families’ trust every single day. The Job This role acts as a key operational partner between Finance, HR, and external vendors, maintaining strong internal controls while delivering a reliable employee payroll experience. Payroll Operations · Coordinate and support end-to-end bi-weekly payroll processing, ensuring accuracy, completeness, and adherence to deadlines · Review payroll data for accuracy, including earnings, deductions, taxes, and benefit elections · Reconcile payroll registers to general ledger accounts and investigate variances · Process off-cycle payrolls including final paychecks, PTO cash-outs, and manual adjustments in accordance with policy and wage laws · Prepare and submit payroll liability payments and supporting documentation · Maintain payroll records and filing systems, including employee and payroll vendor documentation · Research, analyze, and resolve payroll discrepancies or employee inquiries in a timely manner · Generate standard and ad-hoc payroll reports for Finance and HR Benefits & Payroll-Related Reconciliations · Reconcile benefit provider invoices (medical, dental, vision, retirement, and other deductions) to payroll deduction records · Investigate and resolve discrepancies between vendor billings, payroll deductions, and enrollment data · Coordinate with HR and benefit vendors to ensure accurate eligibility and deduction setup · Support month-end and year-end reconciliations related to payroll and benefits Accounts Payable Support · Enter and code vendor invoices accurately and in a timely manner · Coordinate the weekly check run, including payment preparation and documentation · Maintain vendor records and assist with W-9 collection and 1099 support · Respond to routine vendor inquiries related to payment status Employee & System Support · Assist employees with payroll self-service functions such as tax withholding updates and direct deposit changes · Maintain confidentiality of all employee and payroll information · Support payroll and AP system reporting and documentation Compliance & Controls · Ensure payroll activities comply with federal, state, and local wage and tax regulations · Follow established internal controls and maintain accurate audit trails · Assist with payroll audits and internal reviews Benefits · 401k and Profit sharing · HSA, HRA and FSA Enrollment · Medical, Life, Vision and Dental Insurance · Supplemental insurance Options · Pediatric Care Benefits · Employee Assistance Program (EAP) Requirements QUALIFICATIONS Education and Certification: · High School diploma or GED Education required, Associates Degree preferred. · Valid Oregon Driver’s License. Experience and Qualifications: Required · 3+ years of payroll processing experience · Experience reconciling payroll and benefit deductions · Working knowledge of payroll taxes and wage and hour regulations · Experience with payroll systems (e.g., ADP, Paylocity, or similar) · Strong attention to detail and organizational skills Preferred · Experience supporting AP invoice processing · Experience with general ledger reconciliations · Intermediate Excel skills Physical Requirements · Use of clear and audible speaking voice and the ability to hear normal speech level in person, over the telephone or through use of other required technology. Sitting or standing for long periods of time. Frequent repetitive motion includes computer keyboard use, reaching with hands and arms, and walking. Occasional lifting and or moving up to 30 pounds and on rare occasion up to 50 pounds. Specific vision abilities required include viewing computer monitor for long periods of time, close vision, distance vision, color vision, peripheral vision, and depth perception. · Must be able to wear appropriate personal protective equipment (PPE) as required. Working Conditions · Position may qualify to be located local-remote to include periodic on-site meetings and shifts in COPA clinics, business office or community partners. · Standard medical office; may be eligible for combination of on site and home office. · Work inside in a general medical office setting with ergonomically configured equipment. · The employee is subject to hazards including a variety of physical conditions such as proximity to mechanical parts and chemicals including odors. The employee has been identified as having the likelihood of occupational exposure to blood and other potentially infectious materials, therefore are included in the OSHA Exposure Control Plan with specification for preventing contact with the above materials. Travel between COPA clinics, business office and community partners as required.

Responsibilities

This role coordinates end-to-end bi-weekly payroll processing, ensuring accuracy, reconciling payroll registers to the general ledger, and processing liability payments while also supporting Accounts Payable by entering and coding vendor invoices and coordinating weekly check runs. Key duties include reconciling benefit provider invoices against payroll deduction records and assisting employees with self-service payroll functions.