OVERVIEW

We are seeking a detail-oriented and experienced Payroll & Accounts Payable Specialist with expertise in multi-state certified payroll to join our dynamic team. The ideal candidate will play a crucial role in managing payroll processes, ensuring compliance with prevailing wage laws, handling AP functions, and maintaining accurate records across multiple states. This position requires a strong understanding of certified payroll requirements, AP best practices, and proficiency in QuickBooks as well as other certified payroll software solutions.

SKILLS & QUALIFICATIONS

• Expertise in certified payroll processing with a strong understanding of Davis-Bacon and multi-state prevailing wage requirements.
• Proficiency in QuickBooks (Desktop and Online) and certified payroll reporting software (e.g., Points North, eMars, LCPtracker, PRISM, or similar).
• Solid knowledge of Accounts Payable processes, including invoice management, vendor relations, and reconciliations.
• Strong understanding of payroll and accounting principles, including double-entry bookkeeping, debits/credits, and reconciliations.
• Experience managing payroll and AP across multiple states, including tax filings and compliance with varying regulations.
• Strong attention to detail, with excellent 10-key and data entry accuracy.
• Ability to analyze payroll and AP data, identify discrepancies, and implement corrective actions.
• Effective communication skills to collaborate with HR, project managers, vendors, and external auditors.
• Ability to work under deadlines while maintaining accuracy in a fast-paced, multi-project environment.
• Knowledge of union payroll processing and certified reporting requirements is a plus.
• Experience with non-profit or government contracting payrolls and AP is a plus.