Payroll Admin at Busy Bees Global

Upper Harbour, Auckland, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

15 Mar, 26

Salary

0.0

Posted On

15 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Attention To Detail, Organisational Skills, Time Management, Confidentiality, Communication Skills, Independence, Proficiency With MS Office, Document Management, HR Software Knowledge, Privacy Compliance, Record-Keeping, Payroll Support, File Management, Reporting Skills, Problem-Solving, Customer Focus

Industry

Education Administration Programs

Description

Position Description – Payroll Administrator Position Title: Payroll Administrator Reports To: Payroll Manager Location: Brisbane Employment Type: Fixed-Term Contract (3 Months) – Part Time Hours: 22.5 hours per week – Monday, Tuesday & Friday. Purpose of the Role The Payroll Administration Officer is responsible for maintaining accurate, secure and up-to-date employee personnel files in support of payroll and HR operations. While this role does not process payroll, it plays a critical part in ensuring documentation integrity, compliance, privacy, and efficient information flow between Payroll, HR, and operational teams. This position ensures all new employee records—including contracts, employment changes and confidential correspondence—are collected, verified, filed and maintained in accordance with organisational policies, legislative requirements, and audit standards. The role contributes to the overall People & Culture strategy by ensuring payroll accuracy, maintaining data integrity, and supporting continuous process improvement across the employee lifecycle. Key Responsibilities Personnel File Management Ensure all required documentation is collected, validated, and filed upon onboarding. Regularly review employee files to confirm completeness and compliance. Ensure confidentiality and appropriate access control for sensitive information. Upload documents into HRIS, payroll systems, or digital filing platforms. Compliance & Reporting Ensure payroll compliance with Fair Work, NES, modern awards, enterprise agreements, and tax legislation. Support audits, reconciliations, and month-end reporting requirements. Prepare payroll reports for Finance, HR, and operational stakeholders as required. Maintain confidentiality and data integrity across all payroll transactions and employee information. HR & Payroll Support Respond to file-related queries from Payroll, HR, and managers. Support HR and Payroll teams by ensuring timely and accurate delivery of required documents. Assist with general administrative tasks as needed. Key Skills & Attributes High attention to detail and accuracy. Strong organisational and time-management skills. Ability to maintain strict confidentiality and handle sensitive information. Excellent written and verbal communication skills. Ability to work independently and prioritise tasks in a fast-paced environment. Proficiency with MS Office, document management systems, and HR/payroll software. Strong understanding of privacy obligations and record-keeping compliance. Qualifications & Experience Previous experience in payroll, HR administration, or records management (preferred). Knowledge of employment documentation, compliance requirements, and HR processes. Experience in maintaining personnel files or working in a regulated environment (desired). Key Working Relationships Payroll team Human Resources / People & Culture Managers and Supervisors New and existing employees Customer Service & Support Respond to payroll queries from employees and managers promptly and professionally. Build strong relationships with internal stakeholders, ensuring consistent service delivery. Attributes Customer-focused with a commitment to service excellence. Proactive, organised, and solutions-oriented. Team player who thrives in a collaborative environment. Resilient under pressure with strong problem-solving skills. Performance Indicators Accuracy and completeness of personnel files. Timeliness of document filing and updates. Compliance with privacy and audit requirements. Responsiveness to internal document requests. Smooth support and communication with Payroll and HR teams. Why Work for Busy Bees? If you’re passionate about early learning, Busy Bees is the place to be. Although we are part of a global organisation, our company was founded by three families looking for better, more enriching childcare. Three decades later, we still keep the same values at heart. We know that we couldn’t do what we do without the important people in our teams. We invest in our people and work with them to build career pathways that inspire. Whether you're embarking on the exciting journey of your early educational career or striving to advance to the next level, Busy Bees presents an ideal opportunity for you! We're actively searching for enthusiastic and dedicated individuals who possess an authentic passion for Early Childhood Education and the well-being of children, to fill a variety of roles across our Services and Support Office. Early Childhood Education attracts a special type of person. You might possess creativity, nurturance, a focus on tasks, or a knack for problem-solving. However, at its core, your affinity for Early Childhood Education arises from a profound devotion to nurturing the educational growth of the youngest members within our communities. This resonates deeply with us, as our mission is to give every child the best start in life. We are driven to gather people who care deeply about quality and we empower people to bring their unique gifts and talents together for the benefit of our children. We value each member of our team and know that by supporting you in your journey you’ll be the positive and supportive influence in theirs.

Responsibilities

The Payroll Administrator is responsible for maintaining accurate employee personnel files and ensuring compliance with payroll and HR operations. This includes collecting, verifying, and filing documentation while supporting audits and reporting requirements.