Foley Hoag seeks a detail-oriented and experienced Payroll Administrator with hands-on experience using UKG Pro for our Boston office. The Payroll Administrator will be an integral part of a small team responsible for ensuring accurate and timely processing of payrolls, maintaining compliance with all relevant regulations, and providing exceptional support to employees. The Payroll Administrator is a member of the Human Resources team and will serve as a liaison to Finance, Accounting, and other departments.

QUALIFICATIONS

• Minimum of 4 years of experience processing payroll in a professional services organization.
• Knowledge of payroll practices and tax regulations pertaining to payroll.
• Ability to complete tasks to a high standard with a keen eye for accuracy.
• Proficiency with UKG Pro Payroll software.
• Intermediate Excel skills.
• Ability to maintain confidentiality regarding sensitive information.
• Must possess strong verbal and written communication skills.
• Bachelor’s degree, or equivalent experience.
• Certified Payroll Professional (CPP) certification is a plus but not required.

• Process end-to-end payroll for the biweekly and semi-monthly payrolls using UKG Pro, ensuring accuracy and compliance with firm policies and statutory requirements.
• Review and verify timesheets in UKG WFM (Workforce Management).
• Review and process LOAs ensuring that calculations are accurate, and earnings are properly coded. Maintain complete records of all leave calculations.
• Respond to employee inquiries regarding payroll, deductions, and other related matters in a timely and professional manner.
• Create data file for upload to accounting system to post journal entries for each payroll.
• Review general ledger accounts on a regular basis and reconcile payroll related entries.
• Assist in the regular preparation of the monthly payroll. Ensure a full working knowledge of the monthly payroll.
• Respond to inquiries from the Finance, Accounting, Tax, and Data Analytics teams; run reports and prepare data as requested.
• Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Stay up to date with changes in payroll regulations and UKG system updates.
• Support year-end processing, including W-2 preparation, tax filings, and reconciliations.
• Assist with audits and provide necessary documentation to auditors.
• Collaborate with other members of the Human Resources team to address discrepancies and ensure operational efficiencies.
• Assist with other tasks as assigned.