Payroll Administrator at Kharon

Quinte West, Ontario, Canada -

Full Time

Start Date

Immediate

Expiry Date

10 Jul, 26

Salary

105000.0

Posted On

11 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Payroll administration, Multi-state payroll, Rippling, HRIS, EOR management, Payroll accounting, General ledger reconciliation, Tax reporting, Excel, Process improvement, Payroll audits, Compliance, W-2 preparation, 1099 preparation, Benefits administration

Industry

Data Infrastructure and Analytics

Description

TLDR: Kharon is seeking a full-time Payroll Administrator to join the Finance team in our Denver, CO headquarters. Onsite attendance is expected at least 3 days per week. RESPONSIBILITIES Administer and process semi-monthly payroll cycles for all U.S.-based employees (salaried, hourly, full-time, and part-time) using Rippling. Coordinate with international EOR partners to ensure compliant and timely payroll execution, validating invoices, reports, and benefits data for accuracy and consistency with company records. Ensure accurate calculation of wages, benefits, taxes, overtime, deductions, and reimbursements in accordance with Kharon policies and applicable laws. Process all new hires, terminations, pay adjustments, bonuses, and other payroll-related changes promptly and accurately. Maintain accurate and up-to-date employee payroll records, ensuring all compensation, tax, and benefit information is correct across systems and compliant with regulatory and internal data standards. Act as the primary point of contact for employee and management payroll inquiries, resolving issues quickly and professionally. Ensure compliance with federal, state, and local payroll and tax regulations by monitoring multi-state filings and requirements managed by the TPA, verifying accuracy and timeliness of submissions; maintain all applicable payroll tax accounts and ensure accurate registration and ongoing compliance. Prepare and submit payroll tax filings and reports, including quarterly and annual filings. Calculate and submit certified payrolls as required for government or compliance-related reporting. Maintain comprehensive payroll documentation and audit trails, and provide data and support for internal reviews, workers' compensation audits, ESOP reviews, and other compliance-related financial audits. Ensure accuracy and completeness of year-end payroll processes, including preparation and distribution of W-2s, 1099s, and other required filings. Work closely with Accounting to reconcile payroll-related general ledger accounts and prepare payroll journal entries. Coordinate with HR and benefits administrators to ensure accurate processing of 401(k) contributions, loan repayments, and other benefit deductions, and support annual plan audits and reconciliations. Partner with HR to ensure proper deductions and reporting of employee benefits, time-off balances, and other HR-driven changes. Prepare and distribute payroll and tax reports to Finance, Accounting, and senior leadership as needed. Identify and suggest improvements to payroll processes, systems, and internal controls, and support the implementation of updates to enhance accuracy, efficiency, and compliance. REQUIREMENTS + QUALIFICATIONS 5+ years of progressive experience in payroll administration, including at least 2 years managing multi-state payroll operations and ensuring compliance with federal, state, and local regulations. Proven success administering payroll through Rippling or a comparable full-suite HRIS/payroll system, with demonstrated ability to manage integrations and ensure data accuracy across platforms. Experience overseeing Employer of Record (EOR) payrolls and vendor relationships, ensuring compliance across multiple international jurisdictions. Strong understanding of payroll accounting principles, including reconciliations, general ledger entries, and tax reporting requirements. Proficiency in payroll data management and reporting, including advanced Excel skills for reconciliation, analysis, and audit support. Demonstrated ability to identify and implement process improvements and automation to increase payroll accuracy, efficiency, and scalability in a growing organization. Prior experience serving as the primary point of contact for payroll audits, tax inquiries, and compliance reviews. Exceptional attention to detail, accuracy, and consistency in handling payroll data and financial reporting. High level of integrity, discretion, and professionalism in managing confidential employee and compensation information. CPP or FPC certification, a plus. Kharon is a highly disruptive and incredibly innovative organization that navigates risk at the intersection of global security threats + international commerce. What does that mean? Great question. Operating at the nexus of global security, Kharon is on a mission to revolutionize the current landscape. We take really complex data as it relates to global security and empower our clients to not only understand the risk associated with their potential business relationships but to operationalize that data so that they can make the best and most informed decisions possible. From financial crimes and sanctions to export controls and threat identifications, our tools optimize protection against the types of risks that could otherwise be incredibly dangerous and excessively costly to any business. Serving many of today’s leading global financial and multinational institutions, Kharon products are the most powerful in the space with a precision and depth that is absolutely unparalleled. When you look at any major global crisis event, we’re providing intelligence that’s at the heart of those circumstances. We connect the dots in a way that’s meaningful. Now, we’re experiencing unprecedented growth. As the world continues to evolve in complexity, so too does the demand for our products. Given the significance of our work and the increasing global reliance on our insights, we are looking for a Payroll Administrator to join us as we work to shape the way businesses perceive and navigate global risks. BENEFITS AT KHARON Fully sponsored medical, dental, and vision insurances FSA program for both medical and dependent care Long term disability 401k + Roth with matching and immediate vesting Flexible paid time off + 11 paid holidays The base salary range at Kharon is set between $95,000 and $105,000. Please note that this figure does not necessarily include potential bonuses, commissions, or benefits that may be part of the overall compensation package. Kharon is an equal opportunity employer. Kharon is committed to cultivating and maintaining a workplace that is free from harassment and discrimination. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ethnicity, gender, gender identity or expression, sexual orientation or identity, neurodiversity, appearances, age, protected veteran status, or status as a qualified individual with disability.

Responsibilities

The Payroll Administrator will manage semi-monthly payroll cycles for U.S. employees and coordinate with international EOR partners to ensure compliance. They are responsible for accurate wage calculations, tax filings, payroll audits, and reconciling payroll-related general ledger accounts.