THE OPPORTUNITY

This role is a part-time position (22.5hrs/wk) as part of a dynamic team responsible for processing bi-weekly payroll for all employees. The primary responsibilities for this role include maintaining employee records, processing wages and benefits deductions, and reconciling related expenses and accruals from employee onboarding to separation. The Administrator is also responsible for assessing current procedures and improving efficiencies in operational processes.
This role will report directly to Human Resources is required to treat all Human Resources, payroll and benefit information with the strictest confidentiality.

WHAT YOU WILL DO

• Review employee timecards on a weekly basis and accuracy. Assist employees and managers with timecard adjustments.
• Process bi-weekly payroll for all employees using the financial and payroll systems.
• Set up appropriate pay elements for all new hires.
• Audit and update systems as required to ensure accurate vacation, sick, and bank time.
• Reconcile payroll and benefit invoices including Earnings, Deductions, Group Insurance, Health Spending, RRSP, allowance, etc.
• Prepare monthly and year-end reports for accrued pays and benefits.
• Generate accurate T4 documents within the required timelines.
• Respond to payroll and benefit related inquiries from staff and external authority in a timely and professional manner.
• Maintain accuracy and completeness of all payroll related records.
• Ensure filing system and employee records pertaining to payroll are kept current.
• Participate in the continuous review and improvement of payroll processes and procedures.
• Address benefit insurance issues as they arise and act as liaison between the Company and insurance providers.
• Process final payment and termination of employees in compliance with legislative and common law requirements.
• Issue system-generated ROEs.
• Quarterly and year-end payroll reporting for all workers compensation insurance (WCB, WorkSafe, WSIB, etc.).
• Provide assistance to internal and external auditors.
• Other duties as required.