Payroll Adminstrator at Westcliff University

Irvine, California, United States -

Full Time

Start Date

Immediate

Expiry Date

23 Jan, 26

Salary

0.0

Posted On

25 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Payroll Processing, Benefits Administration, Time Card Management, Discrepancy Resolution, Tax Filings, Employee Training, Compliance, Audit Support, COBRA Administration, 401(k) Management, Claims Resolution, Wage Garnishments, Employee Communication, Report Generation, Data Auditing, Finance Coordination

Industry

Writing and Editing

Description

Description What if I told you it is possible to find a Company that lived to educate, inspire and empower others while creating a family atmosphere that truly appreciates and respects their team? Would you apply? What if I threw in strong Company values, outstanding benefits, and the opportunity for you to make a tangible impact and feel appreciated? See below for a feel of what the Company culture is (REALLY) like. Hint: it's amazing. At Westcliff, we are constantly striving to be the best while valuing each of our team members as human beings and succeeding together! Westcliff is a leader in innovative global education. We are respected for our transformative, technologically advanced programs and initiatives with a focus on excellence, social responsibility, and diversity. Our tagline – “Educate. Inspire, Empower.” – is a summary of our Mission Statement. As it suggests, the main focus of our University is to strive to enhance the opportunities of our students and employees to enjoy success through empowerment, as a result of their education and hard work. By joining the Westcliff team, you’ll be playing a significant role in our growth, having an opportunity to put your personal touch on Westcliff’s progress as we grow and succeed together! The ideal candidate will Prepare, review and submit payroll based on a bi-weekly schedule for all US and Canadian employees (salaried and hourly); ensuring accuracy, timeliness of all changes, and in compliance with external regulations. Requirements ? Handle benefits administration, enrollments, midyear changes, audits, open enrollment, day-to- day benefits inquiries, claims resolution, terminations, beneficiaries processing, disability, accident and death claims, LOA and worker's compensation program ? Input and process 401(k) initial enrollment, deferral changes and loans, creating and downloading reports as necessary to audit transactions. ? Manage and review non-exempt employees’ time cards and gather appropriate approvals ? Serve as the primary point of contact for all payroll related inquiries and requests ? Investigate and resolve discrepancies in payroll ? Set up new payroll states and localities as needed; ensure required tax filings are completed appropriately ? Set up payroll calculations, deductions, insurance coverage, wage garnishments, tax filings, child support, ... etc. ? Prepare employee wage summaries of earnings, taxes, deductions, leaves, retirement savings and benefits, as needed ? Train facility business office managers, and leaders on payroll/timekeeping and approval procedures ? Train new employees on payroll/timekeeping procedures ? Oversee benefit enrollment, preform monthly bill reconciliation, assistant with annual enrollment,etc ? Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices ? Lead quarterly and annual audits by providing records and documentation to auditors for workers compensation, 401K, 1095-C, 941, forms 5500 and all other payroll related audits ? Advises and informs employees of changes and developments related to benefits including eligibility, coverage, and provisions ? Interacts and coordinates with benefits broker on all benefits related activities ? Receive and process payroll change information from the Human Resource Operations team to maintain employee payroll records up-to-date and accurate ? Work with HR team to ensure the accuracy of employee benefit deductions ? Work with payroll provider to ensure timely filing of quarterly and annual reports ? Audit information for completeness and take appropriate action where needed ? Accurately compute retroactive pay, partial pay, and overpayments based on input data ? Assist the Finance team with month-end close processes; including but not limited to, monthly payroll and benefits provider invoice reconciliations ? Work with the finance team to provide audit support and special projects ? Manage the company’s COBRA administration program ? Assist and coordinate annual Section 125 testing and prepare forms 5500 ? Perform any additional responsibilities as requested or assigned

Responsibilities

The Payroll Administrator will prepare, review, and submit payroll for all US and Canadian employees, ensuring accuracy and compliance with regulations. They will also handle benefits administration and serve as the primary point of contact for payroll-related inquiries.