Payroll Analyst

at  Varian Medical Systems

Together, we can beat cancer.
At Varian, a Siemens Healthineers Company, we bring together the world’s best talent to realize our vision of a world without fear of cancer. Together, we work passionately to develop and deliver easy-to-use, efficient oncology solutions.
We are part of an incredible community of scientists, clinicians, developers, researchers, professionals, and skilled specialists pushing the boundaries of what’s possible, to improve people’s lives around the world. We embrace a culture of inclusivity in which the power and potential of every individual can be unleashed. We spark ideas that lead to positive impact and continued success.
If you want to be part of this important mission, we want to hear from you.

Key Responsibilities:

• The Payroll Analyst will be responsible for the day-to-day completion of all payroll functions including but not limited to the timely and accurate processing of the payrolls, review and entry of garnishments, maintenance of employee payroll data, compliance of all employee and employer tax withholding and reporting, general ledger files preparation and balance, and ensure all deadlines are met and company policies and procedures are followed.
• This position will be responsible for responding to employee inquiries, assist in dealing with escalated payroll issues, special projects assigned to the team, provide training, tools and education to each site regarding time entry and other payroll related matters.
• The role will report to the Payroll Manager and work very closely with Finance, Human Resources, and Benefits teams.
• Process bi-weekly hourly and salary payrolls in the payroll system and ensures payroll data entry/imports and calculations are accurate and that employees are paid accurately and timely.
• Perform payroll audits.
• Research, analyze and resolves complex payroll issues and concerns from employee and site.
• Maintain detailed records and documentation of payroll functions for audit purposes, in accordance with statutory requirements.
• Provide garnishment/tax/workers compensation support.
• Understand company, site, department processes and policies, as well as site benefits.
• Understand time and attendance process. Assist in month-end, quarter-end and year-end payroll and accounting close and accrual process.
• Assist in special projects, including M&A, system conversions, upgrades, implementation, testing, etc. Adjusts to new, different and changing requirements.
• Maintains confidentiality of information

Minimum Required Skills and Knowledge:

• Strong analytical, organizational, problem-solving and time management skills, including ability to manage multiple priorities concurrently and meet established deadlines.
• Effective communication skills, including listening, written and verbal skills to express ideas, influence others and gain support. HCM (e.g., Workday) Understanding of accounting principles, time and attendance (CATS) and HR.
• Required Certifications and Training: Certified Payroll Professional preferred Obtains and completes LMS training plan specific to assigned responsibility.
• Experience Level with Business Tools: Strong knowledge of ADP Business Pro payroll systems preferred.
• Workday payroll/time and attendance processing or implementation experience a must.
• Strong personal computer skills, including advanced proficiency with MS office software, particularly Excel (vlookups and pivot tables), E-mail, Microsoft Word, and PowerPoint.
• Experience with HCM (e.g., Workday) or equivalent ERP product and productivity software desired.
• Multi-state payroll experienced required Canadian payroll knowledge preferred or other international payroll experienced.
• Federal, state and local tax filing knowledge required Knowledge: Learns to use professional concepts.
• Applies company policies and procedures to resolve routine issues Job Complexity:
• Works on problems of limited scope. Follows standard practices and procedures in analyzing situations or data from which answers can be readily obtained.
• Interaction Builds stable working relationships internally. Supervision: Normally receives detailed instructions on work.

Education and Experience:

• Bachelor’s degree, preferred in Business Administration, HR, Accounting, Finance or related field 1 – 2 years payroll experience, with progressing levels of responsibilities,

• The Payroll Analyst will be responsible for the day-to-day completion of all payroll functions including but not limited to the timely and accurate processing of the payrolls, review and entry of garnishments, maintenance of employee payroll data, compliance of all employee and employer tax withholding and reporting, general ledger files preparation and balance, and ensure all deadlines are met and company policies and procedures are followed.
• This position will be responsible for responding to employee inquiries, assist in dealing with escalated payroll issues, special projects assigned to the team, provide training, tools and education to each site regarding time entry and other payroll related matters.
• The role will report to the Payroll Manager and work very closely with Finance, Human Resources, and Benefits teams.
• Process bi-weekly hourly and salary payrolls in the payroll system and ensures payroll data entry/imports and calculations are accurate and that employees are paid accurately and timely.
• Perform payroll audits.
• Research, analyze and resolves complex payroll issues and concerns from employee and site.
• Maintain detailed records and documentation of payroll functions for audit purposes, in accordance with statutory requirements.
• Provide garnishment/tax/workers compensation support.
• Understand company, site, department processes and policies, as well as site benefits.
• Understand time and attendance process. Assist in month-end, quarter-end and year-end payroll and accounting close and accrual process.
• Assist in special projects, including M&A, system conversions, upgrades, implementation, testing, etc. Adjusts to new, different and changing requirements.
• Maintains confidentiality of informatio