Payroll and Accounting Specialist at the Canadian cancer society

Vancouver, British Columbia, Canada -

Full Time

Start Date

Immediate

Expiry Date

26 Jun, 26

Salary

70000.0

Posted On

28 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Payroll Processing, Accounting, Data Entry, ADP Workforce Now, Oracle Netsuite, Time & Attendance, Compliance, French, Excel, Critical Thinking, Organizational Skills, Multitasking, Customer Service, Communication

Industry

Non-profit Organizations

Description

Job Title: Payroll and Accounting Specialist Vacancies: This posting is for (1) current vacancy Location: Toronto, ON | Vancouver, BC | Ottawa, ON | Montreal, QC | Quebec (Detailed office location information can be found by visiting this link: https://cancer.ca/en/contact-us) Work Model: Hybrid Work Model Salary Band: 5 ($60,000 - $70,000 CAD) HELP SHAPE THE FUTURE OF CANCER CARE IN CANADA The Canadian Cancer Society works tirelessly to save lives, improve lives and drive collective action against cancer. Together with patients, volunteers, donors and communities across the country, we raise funds to invest in transformative cancer research, we provide a caring support system for everyone affected by cancer and we advocate to governments to create a healthier future for all. It takes a society to take on cancer – and the Canadian Cancer Society is leading the way MAKING AN IMPACT Reporting to the Senior Manager, Payroll and System Integrations, the Payroll and Accounting Specialist will be working closely with payroll provider, ADP, to ensure the integrity, accuracy and timely processing of bi-weekly payroll for 700+ salaried and hourly employees across Canada. This role will work closely with Human Resources to ensure compliance with legislation and internal policies while resolving payroll related inquiries. WHAT YOU’LL BE DOING: 1. Payroll and Time & Attendance * Lead the timely processing of all new hires, transfers and terminations in ADP Workforce Now (WFN) system. This includes: * Reviewing the accuracy of setup for new hires (salaried and hourly) including the setup of tax accounts, provincial worker’s compensation accounts, employer health, and other payroll deductions. * Maintaining the accuracy of employee data in WFN that impacts finance or payroll, such as home cost number and general ledger integration (GLI) * Reviewing payroll adjustments related to these employees to complete the bi-weekly payroll process. * Support the Finance Coordinator in managing the Time & Attendance (T&A) module in WFN by reviewing the accuracy of the T&A module prior to payroll bi-weekly processing, including collaborating with HR and People leaders to setup pay classes and timecards. * Partner with HR team to ensure accurate processing of payroll for staff transitioning to various leaves including short- and long-term disability, and parental leaves. * Maintain knowledge of provincial employment regulations, especially for Quebec, and basic payroll standards across all provinces. Ensure compliance with federal and provincial legislation, while working together with the HR team. * Monitor the payroll email inbox to assist French-speaking employees, people leaders, and retirees. * Process payments and report payroll related service providers such as pension and benefit provider (i.e. CAAT) and manage all provincial workers compensation and health tax premiums. * Act as a key contact for external service providers such as ADP and CAAT for communications and resolution of payroll issues. * Reconcile Oracle Netsuite payroll accounts quarterly, including payroll clearing accounts, WCB, and group benefits clearing accounts. * Partner with the HR team and ADP to resolve payroll-related tasks or issues promptly. * Update and escalate any payroll or related issues to Senior Manager, Payroll and System Integrations to ensure timely resolution. * Lead payroll year-end tasks with support from ADP to ensure timely completion, including all annual filings and compliance reports. 2. Finance operation * Contribute to process improvement initiatives and new system implementations as assigned. * Support in other tasks and projects as assigned. * Contribute to our culture of diversity, inclusion, belonging and equity (DIBE) by ensuring that all staff feel represented, valued, and heard across all aspects of their identity, including gender, age, religion, ethnicity, nationality, race, and sexuality. QUALIFICATIONS: * Post-secondary education such as acquiring a college diploma, as well as specialized technical/professional training ; such as working towards payroll institute certification * More than 3 years of experience in payroll processing, data entry and accounting or similar field * Accounting/business and Payroll knowledge/experience is required * Experience using ADP and/or NetSuite is considered an asset * Excellent customer service and communication skills (verbal and written) required * Strong knowledge and proficiency in Excel and complex payroll and accounting systems * Enthusiastic, positive, solutions-focused with a ‘can do’ attitude, and ability to work both independently and as part of a team * Strong ability to critically think and provide recommendations for complex situations * Excellent attention to detail and strong organizational skills, with a high ability to prioritize and multitask to meet time sensitive and multiple deadlines * Bilingualism (French/English) is required due to the organization’s nationwide operations and the need for effective communication across various regions. * Others may apply WHAT YOU CAN EXPECT FROM US: CCS provides impactful opportunities to transform the lives of Canadians affected by cancer. We are devoted to creating an inclusive workplace that celebrates diverse experiences and skills, encouraging all qualified candidates to join us. Our inspiring culture is rooted in our core values and commitment to meaningful change: COURAGEOUS UNITED CARING RIGOROUS We offer a competitive salary, excellent benefits, including paid parental leave, family sick time, and health insurance—and a fulfilling work environment where your efforts make a meaningful impact daily. COME AS YOU ARE At CCS, we celebrate individuality and the strength of diversity. We are committed to fostering an inclusive and equitable workplace that empowers everyone. We encourage applications from all qualified candidates, including those from equity-deserving groups such as BIPOC, 2SLGBTQI+ communities, individuals with disabilities, veterans, and others who contribute to the richness of our organization. Together, we unite Canadians to shape the future of cancer care. HOW TO APPLY: Qualified candidates are invited to submit their resume, cover letter and salary expectations by April 10, 2026. We thank all candidates for their interest and advise that only those selected for an interview will be contacted. OTHER INFORMATION: CCS is dedicated to employment equity and encourages applications from all qualified candidates. In accordance with the local provincial Accessibility Act, accommodation will be provided as requested throughout the recruitment process. We want to make the interview process a great experience for you! Please note that in keeping with the mandate of CCS to model and promote healthy lifestyles, employees are not permitted to smoke in or about CCS premises or while carrying out CCS business. Privacy Disclosure We collect your personal information through forms, by phone or in person to evaluate your candidacy for the role(s) you have applied for, to contact you regarding your candidacy, and to generate recruitment-related reports. If selected for a position at CCS the information provided will be used for the purposes of pre-employment checks and added to your employee file. We may share your personal information with third parties, including recruitment consultants, within or outside your province or territory or outside Canada to carry out the purposes identified above, or as required by law. We may contact you by mail, email, phone or text. You can exercise your right to access your information or have it corrected, unsubscribe from communications or withdraw your consent by selecting these options within the ADP system, or by contacting privacy@cancer.ca [privacy@cancer.ca]. For more information about our privacy practices, visit cancer.ca/privacy. AI Disclosure We are committed to transparency and, the responsible use of technology in our hiring process. Artificial intelligence (AI) tools may be used to assist with certain administrative or screening tasks; however, all hiring decisions are made by people. We review and approve AI-assisted outputs to ensure fairness, accuracy, and alignment with our values. For more information about our privacy practices, visit cancer.ca/privacy [https://cancer.ca/privacy]. CONNECT WITH US: LinkedIn [https://www.linkedin.com/company/canadian-cancer-society] | Facebook [http://www.facebook.com/CanadianCancerSociety] | YouTube [http://www.youtube.com/user/CDNCancerSociety] | Bluesky [https://bsky.app/profile/cancersociety.bsky.social] #LI-B1 #LI-HYBRID

Responsibilities

The Payroll and Accounting Specialist will ensure the integrity, accuracy, and timely processing of bi-weekly payroll for over 700 employees by leading payroll tasks in ADP Workforce Now and managing time and attendance modules. This role also involves reconciling Oracle Netsuite payroll accounts quarterly and acting as a key contact for external service providers like ADP.