POSITION DESCRIPTION

The Payroll and Accounts Payable Specialist is responsible for ensuring accurate and timely processing of payroll for all employees of the college. This role involves collecting, verifying, and reviewing employee time data, calculating wages and deductions, and maintaining payroll records. The Payroll and Accounts Payable Specialist will collaborate with the HR and Business Services departments to resolve payroll discrepancies and ensure compliance with federal and state regulations. Attention to detail, organizational skills, and a strong understanding of payroll software and procedures are essential for success in this role.

QUALIFICATIONS AND EXPERIENCE

• Degree in accounting, business administration or related area preferred; or equivalent combination of education and work experience;
• Knowledge of administrative and clerical procedures and systems such as word processing, e-mail, spreadsheets, and managing files and records and other office procedures at a proficient level;
• Working experience of payroll tax at the federal, state and local levels;
• Experience in higher education preferred;
• Experience with HR/Payroll Colleague a plus but not required;
• Excellent communication, interpersonal and problem solving skills;
• Ability to handle confidential information with discretion and professionalism;
• Excellent organizational skills and the ability to handle multiple priorities;
• Ability to work effectively with a diverse faculty, staff and student population.

• Assists in ensuring the integrity of the payroll reporting system
• Provide training to college staff on appropriate operating processes, practices and procedures.
• Coordinate with Human Resources department to ensure all wage rates, bonuses and miscellaneous payments are accurate, authorized and approved.
• Issuance of W-2’s and filing the federal, state and local reports that are associated with employer’s payroll taxes
• Calculate the fiscal year-end accruals and adjustments to payroll and audit requests. Compile and organize payroll materials for annual audits and IRS Form 990 preparation.
• Process bi-weekly and semi-monthly payroll (multi-state). Manage workflow to ensure all payroll transactions are processed accurately and timely.
• Prepare wage and PTO accrual annually.
• Complete the garnishment process for child support, bankruptcies, IRS levies and tuition remission.
• Processes Accounts Payable data for weekly check runs.
• Complete the Accounts Payable check run process in conjunction with the Manager.
• Resolve all payroll discrepancies.
• Maintain archive for payroll supporting documents.
• Perform compliances for unclaimed property payroll checks.
• Assist in yearly audit.
• Perform additional duties as required.