Payroll and Acounts Payable Administrator at St. Matthew's House

Naples, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

25 Jun, 26

Salary

0.0

Posted On

27 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Payroll Processing, Accounts Payable, Financial Audits, Workers’ Compensation, 401(k) Audits, Journal Entries, Reconciliation, Vendor Management, Invoicing, General Ledger Coding, Sage, QuickBooks, MS Excel, Paylocity, Attention To Detail, Communication Skills

Industry

Non-profit Organizations

Description

Description OUR CORE PURPOSE: As an expression of God’s love in Southwest Florida, we are growing to ensure that no one experiencing hunger, homelessness or addiction is alone or without a pathway for their journey from crisis to contributor. Together with our partners and participants, we cultivate communities where people are progressively seen, accepted, challenged, and supported. GENERAL SUMMARY The Payroll and Accounts Payable Administrator is a full-time, on-site position. This role is responsible for processing payroll accurately and on time using the approved payroll accounting system. The administrator will also provide support to the VP of Finance and the Assistant Controller in areas such as financial audits, workers’ compensation, and 401(k) audits. Additional responsibilities include performing daily accounts payable tasks to support the AP process. St. Matthew’s House is a faith-based 501(c)(3) charitable organization dedicated to transforming lives within a spiritual environment that is both compassionate and disciplined. ESSENTIAL TASKS Maintaining payroll information by collating, calculating and entering data. Processing and issuing pay cards as requested. Record employee garnishments and maintain records for employees. Process Web Time and Web Pay bi-weekly payroll with the related journal entries including catering adjustments for job cost entries. Prepare and process the monthly insurance billings and reconcile them to the monthly employee payroll insurance deductions. Record all payroll journal entries and reconcile payroll liabilities and expenses. Process 401k remittance biweekly. Process Worker’s Compensation payments monthly. Assist HC with payroll issues. Enter Third-Party Sick Pay for employer reporting in payroll system. Provide back up for COBRA insurance benefit deposits and accounts payable. Provide payroll-related support for Annual Financial, Workers' Compensation, and 401k Audits. Co-ordinate with SMH Catering creating Sage invoices, tracking jobs and costs, and everything related to paying employees and tips. Tracks outstanding deposits and checks to ensure transactions are aligned with accounting policies. Issuance of checks for payments to vendors. Process invoices in an Accounts Payable system ensuring proper general ledger coding. Works with staff members across the organization to ensure bill and expense approvals are timely. Prepare and process vendors bills and follow up on payments. Matches purchase requests to bills. Maintain accounts payable files and is a primary liaison to vendors Coordinate and maintain all contractors paid by 1099 and maintain COI records for audits. Maintain W-9 and COIs for Vendors in Sage system. Reconcile monthly vendor statements with invoices Periodically verify that 1099 vendors are correctly registered and assist with the 1099 filing and preparation process at the end of the year. Assist in special projects as directed by the VP of Finance and/or the Assistant Controller. Requirements PERSONAL CHARACTERISTICS: Self-Reliance Heart for the Ministry Honesty God honoring Faithfulness Reliable Initiative Self-Motivated Integrity SPECIFICATIONS: Education: Associate’s degree in Accounting or Business related major. Experience: 3-5+ years in an accounting field with a concentration in payroll processing. Proficiency in Paylocity, Sage, QuickBooks and MS Excel are required, Not-for-profit experience is a plus. Confidentiality: Works with confidential information. Mental/Visual Demands: Flow of work requires normal mental and visual capabilities. Physical Demand: Relatively little physical effort is required, however, must be able to move about the facility and possess the manual dexterity required to operate the computer and other business equipment. Working Conditions: Normal in office environment. Must be able to handle sensitive matters in a diplomatic and collaborative manner Strong attention to detail and communication skills are a must.

Responsibilities

This role is primarily responsible for accurately processing bi-weekly payroll, managing related journal entries, and handling daily accounts payable tasks such as processing vendor invoices and issuing payments. The administrator will also support the VP of Finance and Assistant Controller with financial audits, workers' compensation, and 401(k) administration.