PAYROLL & ADMINISTRATIVE ASSISTANT

We are looking for a versatile and detail-oriented Payroll & Administrative Assistant to join our team. In this role, you will be responsible for managing payroll for approximately 100 employees (mix of salaried and hourly) using ADP. You’ll ensure accurate and timely processing, maintain employee records, and handle related reporting.
Beyond payroll, you’ll be the go-to person for various administrative tasks, supporting our HR department with onboarding, documentation, and day-to-day office needs. This is a great opportunity for someone who enjoys wearing many hats, thrives in a dynamic environment, and takes pride in delivering exceptional support to both employees and management.

QUALIFICATIONS:

• Proven payroll experience with ADP
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities and meet deadlines
• Excellent communication and interpersonal skills
• Willingness to take on varied tasks and support different departments???

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

KEY RESPONSIBILITIES:

• Process bi-weekly payroll in ADP for ~100 employees (hourly & salaried)
• Maintain and update payroll and employee records
• Ensure compliance with payroll regulations and company policies
• Assist HR with onboarding, benefits administration, and employee documentation
• Provide general administrative support, including data entry, filing, and correspondence

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs