Description:
REPORTS TO: Human Resources Manager
CLASSIFICATION: Non-Exempt
XstremeMD is seeking an experienced Payroll and Benefits Coordinator to take ownership of our multi-state payroll and benefits processes. The ideal candidate will have extensive hands-on experience processing payroll in Paylocity and a strong foundation in payroll laws, taxes, unemployment insurance, and workers’ compensation.
In this role, you’ll manage weekly payroll, benefits administration, reconciliations, and compliance audits while ensuring accuracy and timeliness. You’ll work closely with HR leadership to resolve payroll issues, conduct audits, and maintain compliance with federal, state, and local regulations.
We’re looking for someone who can hit the ground running with minimal training, while being open to learning company-specific and state-specific requirements.

QUALIFICATIONS

• Minimum of two years of experience in processing multi-state payroll
• Strong proficiency in payroll systems and benefits software (e.g., Paylocity)
• Knowledge of payroll regulations, wage withholding orders, and COBRA requirements
• Excellent attention to detail and accuracy in data entry and record-keeping
• Strong interpersonal and communication skills to address employee questions and issues
• Ability to handle sensitive information with confidentiality and professionalism
• Excellent organizational skills, with the ability to multitask and prioritize in a fast-paced environment
• Good understanding of federal, state, and local employment laws
• Proficiency in Microsoft Office Suite, particularly Excel for reporting

• Review and process employee timesheets, ensuring accuracy and completeness through a manual checks and balances process, addressing real time issues during the process. Running off-cycle checks when errors are found after payroll submission; completing a thorough investigation with corrective measures put in place to prevent future recurrences.
• Completing weekly payroll processing and submissions in Paylocity
• Administer benefits enrollment, terminations, and COBRA processes utilizing platforms such as Employee Navigator, Blue Cross, and Lincoln Financial.
• Respond to employee inquiries related to payroll, benefits, timecards, and deductions
• Conduct payroll and benefits orientation for new hires
• Administer garnishments and other deductions as needed, communicating changes to employees
• Track employee benefits, elections, and deductions, and reconcile payroll records with insurance invoices, utilizing vendor portals, Paylocity, Employee Navigator and in-house records. Manually update and maintain a spreadsheet to monitor missed checks and deductions, ensuring that appropriate catch-up payments are made for employees who are off duty for extended periods.
• Ensure timely payment of insurance premiums and 401k contributions
• Compile and maintain employee records, preparing reports for monthly and end-of-year processing
• Support compliance with federal, state, and local employment laws and regulations
  Requirements: