Payroll and Expense Administrator at The Frick Collection

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

09 Jun, 26

Salary

38.46

Posted On

11 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Payroll Processing, Expense Reimbursement, Time and Attendance Processing, New Hires Processing, Terminations Processing, Employee Credit Card Management, Expense Approval, Record Keeping, Accurate Coding, Data Reconciliation, Federal Employment Laws, State Employment Laws, FLSA, FMLA, HRIS/Payroll System, Attention to Detail

Industry

Museums;Historical Sites;and Zoos

Description

Description Full-time, Nonexempt, $38.46/hour Background Internationally recognized as a premier museum and research center, the Frick is known for its distinguished Old Master paintings and outstanding examples of European sculpture and decorative arts. The collection originated with Henry Clay Frick (1849–1919), who bequeathed his home, paintings, sculptures, and decorative arts to the public for their enjoyment. The institution’s holdings—which encompass masterworks from the Renaissance through the nineteenth century—have grown over the decades, more than doubling in size since the opening of the museum in 1935. A critical component of the institution is the Frick Art Research Library, founded in 1920 by Helen Clay Frick, daughter of the museum’s founder. Recognized as one of the world’s top art history research centers, it has served students, scholars, and members of the public free of charge for generations. The Frick has undergone a comprehensive renovation and was open in a temporary home, Frick Madison, from 2020 through early 2024, while renovations were underway at the mansion on 70th Street. In addition to special exhibition galleries and education spaces, we have added enhanced visitor amenities and accessible spaces. The Museum and Art Research Library reopened to the public in April 2025. Workplace culture At the Frick Collection, we pride ourselves on promoting an open and welcoming workplace culture that supports work-life balance. The Frick strives to provide our employees with competitive salaries and exceptional benefits in a beautiful and pleasant work setting, while offering an excellent opportunity to appreciate some of the world’s finest works of art. The Frick Collection provides equal opportunity to all employees and applicants for employment without regard to personal characteristics such as race, color, religion, sex, age, national origin, disability, pregnancy, genetic information, military or veteran status, sexual orientation, gender, gender identity or expression, marital and civil partnership/union status, alienage or citizenship status, creed, genetic predisposition or carrier status, unemployment status, familial status, domestic violence, sexual violence or stalking victim status, caregiver status, or other characteristics protected by law. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Position Summary Reporting to the Head of Compensation and Finance, the Payroll & Expense Administrator will be an integral part of the Finance Department, guaranteeing pay is processed on time on a bi-weekly basis including reviewing and approving employee expense reimbursements as well as serve as the point of contact for employees as it relates to payroll and withholdings. This role will also collaborate closely with Human Resources to ensure time and attendance is processed promptly and that all new hires and terminations are correctly reflected in each payroll cycle. The Payroll & Expense Administrator will also manage employee credit card records, including reviewing and approving expenses and keeping cardholder information up to date. They will maintain records for our Special Events program, ensuring event expenses are coded accurately by working closely with Front of House staff. In addition, this role will ensure employee records are current across all accounting systems. Requirements Skills/Experience/Education We recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here, please still consider applying. High School diploma or equivalent. 3-5 years of experience processing payroll. Strong knowledge of payroll functions; familiarity with Federal and State employment laws (FLSA, FMLA, etc.). Experience in the Paylocity or other cloud based HRIS/payroll system. Extensive experience in payroll systems: research, implementation, technology, employee education. Knowledge of income withholding orders (Child Support, levy, etc.). Impeccable attention to detail and analytical and problem-solving skills. Proficient multi-tasker who is able to retain composure under pressure. Proficient in the use of Word, Excel, Outlook, Teams and web-based applications Confident in reviewing own work to guarantee accuracy. Excellent verbal and written communication skills and ability to interact with employees at all levels. A flexible team player who enjoys challenges, collaboration, and innovation. Additional useful experience Certified Payroll Professional (CPP) Bilingual skills: English/Spanish helpful Experience in a not-for-profit setting or cultural institution Physical Requirements The physical requirements of this role are needed to perform the essential job functions with or without reasonable accommodation(s). Physical requirements are comparable to most office roles. Ability to interact in-person with colleagues. Use common office tools and machines (computer, phone). Ability to traverse throughout the office and building(s) both inside and outside of the museum and visit different levels of the building. Ability to carry/transport materials weighing up to 20 pounds. Benefits in Employment with the Frick Collection Paid Holidays: Full-time employees are eligible for 14 paid holidays, all federal holidays including Juneteenth, and Election Day and four floating holidays: two may be used in the first half of the calendar year, two may be used in the second half of the calendar year. Sick and Vacation time: Eligible full-time employees accrue up to 12 sick and 15 vacation days their first year of employment. In subsequent years, eligible full-time employees accrue up to 12 sick days and 25 vacation days/year. Paid Family leave: In addition to adhering to all federal family leave laws, we provide all eligible employees with paid bereavement and family leave. Health, Dental and Vision insurance: all full-time employees and their eligible dependents may enroll in employer sponsored benefits plans. Employees contribute to the cost of health insurance based on income level and type of coverage selected. Short and Long Term Disability and Life Insurance: the Frick covers the entire cost of these benefits for all full-time employees. The life insurance benefit is up to three times the employee’s annual salary. Retirement: The Frick supports all employees in planning for retirement by offering participation in a Tax Deferred Savings Plan – 403(b) and a defined benefit pension plan. We also offer retiree health benefits for retirees and their eligible dependents. Wellness Programs at the Frick include an Employee Assistance Plan, a discount on Citi Bike memberships and a discount on bike helmets. Additional benefits include discounted transit benefit, flexible spending accounts for health, dependent care and commuting costs. Employment Status and Compensation This role is a full-time nonexempt 35 hour/week role. There are options for remote work on a limited basis, as determined by departmental needs and under the supervision of the Head of Compensation and Finance. The Administrator will be expected to work onsite much of the time.The base annual salary for this role is $70,000. Associated hourly rate will be: $38.46/hour; hours worked over 35 in a workweek will be paid at a rate of time-and-a-half. Application Process Apply here or send resume and cover letter to: Head of Compensation and Finance The Frick Collection 1 East 70th Street New York, NY 10021 Qualified candidates of diverse backgrounds are encouraged to apply for vacant positions at all levels.This description shall not be construed as a contract of any sort for a specific period of employment. Benefits subject to change and may differ based on employee status.

Responsibilities

The Payroll & Expense Administrator will process bi-weekly payroll, review and approve employee expense reimbursements, and act as the primary contact for employee payroll and withholding inquiries. This role also collaborates with HR on time/attendance and manages employee credit card records while ensuring accurate expense coding for special events.