Payroll and HR Administrator

at  Lily OBriens

SKILLS / KNOWLEDGE / EXPERIENCE

• Must have minimum of 5 years payroll experience
• IPASS Qualification required
• Experience of Sage Micropay and a TMS system would be an advantage
• Excellent MS Office skills (Word, Excel)
• Excellent interpersonal and communication skills
• Extremely organised and attention to detail and accuracy
• Works well under pressure, time constraints with payroll
• Hands on active approach to work
• Self-driven and self-motivated
• Highly confidential in nature
• Energetic, committed and self-reliant individual
  Note: As with all positions, due to the dynamic nature of our business, key responsibilities will evolve and change over time.
  Job Types: Full-time, Permanent

Benefits:

• Bike to work scheme
• Company events
• Employee assistance program
• Employee discount
• On-site parking

Schedule:

• Monday to Friday

Experience:

• Payroll: 5 years (required)
• HR Administration: 1 year (preferred)

Work Location: In person
Reference ID: Payroll/H

ROLE OVERVIEW

Lily O’Brien’s are currently looking to recruit a Payroll and HR Administrator.
The Payroll and HR Administrator will have full responsibility for the Payroll Processing of weekly payroll for 200+ employees and maintaining and updating the TMS system as well as HR administration functions.
This is a standalone role with support offered from the HR Manager.

ROLE RESPONSIBILITIES:

Responsibilities associated with this role include, but are not limited to the following:

• Approving of weekly hours on TMS system and exporting to Payroll Software.
• Processing of Weekly Payroll for approx. 200 employees and all revenue reporting.
• Handle all payroll aspects such as ROS returns, weekly and month-end reconciliations, and employee payroll queries.
• Maintaining Holidays on TMS system and reporting of holidays to Managers monthly.
• Updating of Medical Certs, return to works, Probation Reviews and all other employee forms onto TMS system and updating the Management team on Illness absences.
• Maintenance of Bike to Work, Health Insurance, Pension and other benefits.
• Continuous auditing and updating of staff details on both TMS and Payroll Software.
• Completing of all employee forms and letters requested.
• Answering all employee queries via phone and email.
• Completing Weekly payroll figures and payroll journal to Finance Department.
• Completing weekly Overtime Analysis Report to Department Managers.
• Completing the weekly hours worked report including agency staff for the Finance Department.
• Scheduling, coordination and delivery of training courses including induction, and arranging refresher trainings.
• Manage new starter and leaver process, liaising with payroll as required
• Managing stages of HR processes such as Disciplinaries and Grievance procedures, notetaking and drafting outcome documents
• Completing CSO forms.
• Working with the Operations Manager and Department Managers for reporting needs (Projects).
• HR administration, recruitment, onboarding and employee lifecycle management.
• Organising and assisting with employee engagement activities.
• Other relevant duties as required.