Payroll and HR Manager (Indianapolis, USA)

at  Study Abroad

Payroll and HR Manager

• Type: Full time, salaried/exempt, 40 hours/week
• Location: Within commuting distance to Indianapolis, IN; unlimited work-from-home
• Salary: Minimum salary of $60,000. Salary is commensurate with skills and experience.
• Benefits: Medical, Dental, Vision, RX and Life insurance; generous paid time off and floating holidays; 403(b) match after first year of employment; generous tuition support for employees and dependents at Butler University after first year of employment. Enjoy flexible work arrangements and an appreciation for work/life balance.
• Reports to: AVP, HR and dotted line to CFO. Both located in Central Indiana

Position Overview
Are you a life-long learner, curious about the world around you?
Do you have a knack for planning and organization?
Are you ready to bring your unique skills to a mission-driven organization?
If so, we would love to welcome you to our global community, as Payroll and HR Manager!
The Payroll and HR Manager provides essential leadership and support to a multi-state (17 states) and global (19 countries) organization. This role will be responsible for all aspects of the USA payroll and benefits, such as annual open enrollment, relationships with vendors and strategic advisors, as well as processing payroll/benefits throughout the year. Additionally, this role will lead or contribute to many initiatives within Global HR, such as: recruiting, onboarding, staff professional development, compliance, employee relations and department projects. This role also provides key support for global legal functions via serving as Notary and obtaining apostilles.
The Payroll and HR Manager works closely with all members of the HR and Finance Team, as well as partnering with all departments and divisions of our global organization.
The Institute for Study Abroad (IFSA) was founded in 1988 as a provider of study abroad programming for U.S. undergraduates. With student success in mind, the organization creates global learning environments designed to foster the development of critical perspectives, knowledge and skills essential for students to thrive in the future. Offering more than 100 programs in 19 countries, we draw upon theory and evidence-based practice to create a variety of program models and flexible academic options in alignment with the needs of partners and students. Our commitments to inclusive excellence, intercultural agility, individualized learning and enduring impact are present in every aspect of our programs.
Inclusion is a driving passion of our organization. We are committed to building a community where the thoughts and opinions of all team members are valued and contribute to our collective success, just as we build programs with the same focus. If you share our unwavering commitment to Inclusive Excellence and want to join a community that actively strives to improve in all that we do, IFSA is the place for you.
Learn more about IFSA at https://www.ifsa-butler.org/

In this position, your responsibilities would include:

• Lead all aspects of multi-state USA Payroll processing, including: data entry, semimonthly payroll processing/reporting, troubleshooting issues, responding to employee inquiries, interactions with state tax departments, annual W2 preparation, time off plan administration, ad hoc reporting as needed in support of annual financial audits, insurance renewals, etc.
• Lead many aspects of USA Benefits Strategy and Administration, including: vendor and advisor relationships, annual open enrollment, enrollment and change processing with service providers and in ADP, responding to employee questions, monthly billing processing, annual compliance activities such as 403b Census preparation.
• Serve as lead or supporting recruiter for identified positions, both USA domestic and international, including: partnering with hiring manager for hiring strategy, job posting, resume screening, interviewing and scheduling, supporting the offer process
• Facilitate onboarding for USA and international staff, collecting all required documents and supporting preparations processes with proactive communications to managers and new hires; conduct payroll/benefits orientations for new USA staff.
• Lead and/or support employee relations activities for USA and global staff, such as partnering with mangers for employee performance coaching, grievance processes.
• Working closely with the Finance team to provide payroll, benefits and HR data needed in support of annual audits, insurance renewals, and special projects.
• Lead and/or support the design, development, and execution of identified projects such as onboarding enhancements, intern program facilitation, staff professional development, staff engagement opportunities.
• Administer systems supporting employee learning and development, such as Canvas and LinkedIn Learning; design and lead campaigns in support of leveraging learning investments.
• Serve as lead administrator for the HRIS, currently ADP, for all data entry, reporting and system configuration needs.
• Support the execution of domestic and international legal documents by serving as Notary and obtaining apostilles; meeting with the CFO and office of the Indiana Secretary of State in person, as needed.
• Serve as liaison to Butler University in support of IFSA staff Affiliate ID creation and maintenance.
• Enroll staff with travel insurance provider for work-related travel
• Keep meticulous and organized documentation of all payroll, benefits and HR activities.
• Serve on main phone line rotation
• Serve on team’s weekly rotation for Indianapolis office tasks (mail, scanning, etc)
• Other duties and projects as assigned

Requirements, Work Experience and Education

• 3-5+ years of experience in a professional office environment. Applicable industries include higher education, nonprofit, and for-profit corporate organizations; 3-5+ years of Payroll and Human Resources experience required.
• 3+ years of USA multi-state payroll and benefits administration experience required, ADP experience strongly preferred
• Bachelor degree required, preferred majors in Business, Management, Accounting, Finance; Professional HR Certification (such as PHR, SHRM-CP) preferred
• Meet and maintain all requirements to be a Notary in Indiana
• Ability to work with sensitive and confidential information, with a high degree of professionalism and discretion.
• Excellent written and verbal communication skills; excellent organizational and record keeping skills
• A cross-functional and global mindset; experience engaging with stakeholders from other departments to drive positive change and deliver results
• Expertise in the Microsoft Office Suite, especially Outlook, Word, Excel, PowerPoint, SharePoint, OneNote, Teams; Experience with LucidChart preferred
• Experience with, or interest in, supporting a global workforce; embracing a mindset of continuous learning regarding legal and cultural differences in payroll, HR , benefits, and employment practices around the world.
• A genuine and enthusiastic connection to our mission and commitments
• Existing work authorization for the USA; physically located within reasonable commuting distance to Indianapolis

We know there are great candidates who won’t check all of these boxes, and we also know you might bring important perspectives, experiences and skills that we haven’t considered. If this describes you, please don’t hesitate to apply and tell us about yourself.

Physical and Work Environment

• Working on a computer, placing voice/video calls, updating documents and systems
• Able to occasionally commute to the Indianapolis office and to downtown Indianapolis Government buildings, as needed.
• Ability to attend occasional meetings outside of local business hours, due to the global nature of our operations
• Ability to work occasional overtime, as business cycles and projects require.
• Potential for occasional domestic and international travel

To Apply
As an organization that is committed to the personal and intellectual development of students through global education, it is essential that our internal community reflect and reinforce the diverse perspectives and open-mindedness that we hope to instill in our students. We hope that your background and experiences will contribute to our growing community. In your cover letter, we would like to get a sense of how you define inclusivity, and how you strive to practice this value in your professional life. If possible, please share with us an experience that reflects your commitment to inclusiveness.
To apply, please submit your cover letter and resume for this position via IFSA’s career page: https://www.ifsa-butler.org/connect-with-us/ifsa-job-openings/
Review of applications will begin immediately and the positions will remain open until filled.
IFSA is an equal opportunity employer, and our hiring process is inclusive of all genders and gender expressions, races and ethnicities, ages, religions and sexualities as well as veterans and people with disabilities.

• Lead all aspects of multi-state USA Payroll processing, including: data entry, semimonthly payroll processing/reporting, troubleshooting issues, responding to employee inquiries, interactions with state tax departments, annual W2 preparation, time off plan administration, ad hoc reporting as needed in support of annual financial audits, insurance renewals, etc.
• Lead many aspects of USA Benefits Strategy and Administration, including: vendor and advisor relationships, annual open enrollment, enrollment and change processing with service providers and in ADP, responding to employee questions, monthly billing processing, annual compliance activities such as 403b Census preparation.
• Serve as lead or supporting recruiter for identified positions, both USA domestic and international, including: partnering with hiring manager for hiring strategy, job posting, resume screening, interviewing and scheduling, supporting the offer process
• Facilitate onboarding for USA and international staff, collecting all required documents and supporting preparations processes with proactive communications to managers and new hires; conduct payroll/benefits orientations for new USA staff.
• Lead and/or support employee relations activities for USA and global staff, such as partnering with mangers for employee performance coaching, grievance processes.
• Working closely with the Finance team to provide payroll, benefits and HR data needed in support of annual audits, insurance renewals, and special projects.
• Lead and/or support the design, development, and execution of identified projects such as onboarding enhancements, intern program facilitation, staff professional development, staff engagement opportunities.
• Administer systems supporting employee learning and development, such as Canvas and LinkedIn Learning; design and lead campaigns in support of leveraging learning investments.
• Serve as lead administrator for the HRIS, currently ADP, for all data entry, reporting and system configuration needs.
• Support the execution of domestic and international legal documents by serving as Notary and obtaining apostilles; meeting with the CFO and office of the Indiana Secretary of State in person, as needed.
• Serve as liaison to Butler University in support of IFSA staff Affiliate ID creation and maintenance.
• Enroll staff with travel insurance provider for work-related travel
• Keep meticulous and organized documentation of all payroll, benefits and HR activities.
• Serve on main phone line rotation
• Serve on team’s weekly rotation for Indianapolis office tasks (mail, scanning, etc)
• Other duties and projects as assigne