Payroll and HR Specialist at Janus of Santa Cruz

Santa Cruz, California, United States -

Full Time

Start Date

Immediate

Expiry Date

09 Sep, 26

Salary

36.0

Posted On

11 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Payroll Administration, Benefits Administration, Compliance, HRIS, Timekeeping, Audit, Employee Relations, Reporting, Leave of Absence Management, Problem Solving, Communication, Attention to Detail

Industry

Non-profit Organizations

Description

Description Janus of Santa Cruz is seeking a detail-oriented and mission-driven Payroll and HR Specialist to manage employee benefits administration and payroll operations. This role ensures accurate payroll processing, compliance with employment laws, and delivery of high-quality benefits support to employees. The ideal candidate thrives in a collaborative, service-oriented environment and is committed to supporting a nonprofit workforce and advancing Janus’ mission. Key Responsibilities Payroll Administration Process twice-monthly payroll accurately and on time, including earnings, deductions, and adjustments Maintain payroll records and ensure compliance with federal, state, and local regulations Manage timekeeping systems and review timesheets for accuracy Review and audit timesheets, leave balances, payroll changes, and deductions prior to processing Process off-cycle payrolls, retroactive payments, and final paychecks Manage payroll tax filings, W-2s, and year-end reporting Maintain payroll system configurations (earnings codes, deductions, accruals, etc.) Respond to employee payroll inquiries in a timely and professional manner Partner with Finance to reconcile payroll-related accounts Assist with audits, reporting, and continuous process improvements Benefits Administration Administer employee benefits programs (medical, dental, vision, retirement, and leave plans) Coordinate and manage open enrollment Serve as the primary point of contact for benefits-related questions and issue resolution Process benefit enrollments, changes, and terminations Maintain accurate benefits data in HRIS systems Reconcile monthly benefit invoices and payroll deductions Ensure compliance with ACA, COBRA, HIPAA, and other regulations Coordinate and administer Leave of Absence (LOA) programs, including tracking and documentation Compliance & Reporting Ensure compliance with labor laws, nonprofit regulations, and internal policies Prepare and maintain payroll and benefits reports Support audits and regulatory reporting requirements Employee Support & HR Operations Provide exceptional customer service to employees regarding payroll, benefits, and HR policies Support onboarding processes related to payroll and benefits setup Contribute to HR initiatives, system updates, and process improvements Requirements Required Bachelor’s degree in Human Resources, Business Administration, Accounting, or related field (or equivalent experience) 3+ years of experience in payroll and/or benefits administration Knowledge of payroll systems, HRIS platforms, and benefits administration Strong understanding of employment laws and compliance requirements Excellent attention to detail, accuracy, and organizational skills Ability to handle confidential information with discretion Strong communication and problem-solving skills Preferred Experience in nonprofit, behavioral health, or social services organizations Payroll certification (CPP) or HR certification (PHR or SHRM-CP) Experience with Paylocity or similar systems Knowledge of California employment laws Additional Requirements CPR/First Aid certification Current TB test Why Join Janus of Santa Cruz? At Janus, you’ll be part of a purpose-driven team dedicated to making a meaningful impact in the community. We value collaboration, respect, and continuous improvement while supporting employees with strong HR practices and benefits.

Responsibilities

Manage twice-monthly payroll processing and ensure compliance with federal, state, and local regulations. Administer employee benefit programs, including open enrollment and leave of absence tracking.