JOB SUMMARY:

Position Summary: The Payroll and HR Specialist is responsible for overseeing and processing payroll, maintaining employee records, and supporting a variety of human resources functions to ensure smooth operations within the organization. This role requires attention to detail, strong organizational skills, and the ability to manage sensitive employee information in a confidential and efficient manner. The Payroll and HR Specialist will also assist with recruitment, benefits administration, compliance, and employee relations, providing essential support to both employees and management.

QUALIFICATIONS:

• Associate’s or Bachelor’s degree in Human Resources, Business Administration, Accounting, or a related field (preferred).
• Minimum of 1 year of experience in full-cycle payroll processing or strong database skills.
• Minimum 2-3 years of human resources support, preferably within a corporate or nonprofit environment.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).
• Ability to handle confidential and sensitive information with discretion and professionalism.
• Excellent attention to detail and problem-solving skills.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Good communication skills, both verbal and written.
• Ability to work independently and as part of a team in a fast-paced environment.

ESSENTIAL RESPONSIBILITIES/DUTIES:

Payroll Administration:
1. Process bi-weekly payroll in an accurate and timely manner, ensuring compliance with all legal and organizational requirements.
2. Review timesheets, overtime, and other payroll-related data for accuracy.
3. Calculate and distribute payroll, including wages, bonuses, commissions, deductions (e.g., taxes, benefits).
4. Ensure proper tax withholding and filing of tax forms (e.g., W-2, W-4) in accordance with federal, state, and local laws.
5. Address and resolve payroll discrepancies and issues raised by employees, including inquiries about deductions, overtime, and leave balances.
6. Maintain records of all payroll transactions and generate reports as needed for management, finance, and auditing purposes.

OTHER RESPONSIBILITIES:

• Perform other HR and payroll-related tasks and projects as assigned by HR or management.
• Maintain confidentiality and professionalism in all HR and payroll activities.