Payroll & AP Manager at HAYMARKET CENTER

Chicago, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

22 Dec, 25

Salary

0.0

Posted On

24 Sep, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Payroll Processing, Accounts Payable, Invoice Management, Tax Compliance, Data Confidentiality, Analytical Skills, Customer Service, Problem Solving, Accounting Software, Excel Proficiency, Vendor Management, Time Card Review, Payroll Records Maintenance, HR Collaboration, Regulatory Knowledge, Report Generation

Industry

Mental Health Care

Description

Description Position is responsible for processing and reconciling accounts payable, entering invoices, check printing, preparing and submitting bi-weekly payroll, generating reports and maintaining vendor files. Position is the initial point of contact for employees with accounts payable and payroll related questions. Demonstrates initiative and the ability make independent decisions and maintain a high degree of accuracy. RESPONSIBILITIES Reviewing and coding approved invoices, expense reports, check requisitions and credit card purchases. Reconciling vendor statements and assuring accounts are current. Preparing weekly accounts payable check runs, processing EFT’s including credit card payments. Maintaining vendor files. Updating and maintaining employee payroll records. Reviewing all time cards for the payroll period after Manager has approved, verifying hours worked, paid time off and overtime. Approving payroll for submission and processing. Verifying funds are in the operating account for payroll and payroll taxes. Transmitting payroll file on a timely basis. Reviewing quarterly tax reports Processing new hires, status changes, garnishment orders, manual checks, disability and unemployment audits, etc. Partnering with the HR team to ensure payroll data flows seamlessly between HR and Payroll and ensure changes are implemented correctly across pay and time attendance systems. Applying knowledge of both local and state tax regulations, wage and hour laws to ensure compliance. Processing correct garnishment calculations and compliance. Acting as system administrator and troubleshooting system access issues for employees. Maintaining payroll records and following established Company policies to ensure compliance with internal control protocols including benefit accrual (paid time off, sick time) etc. Responding to employee and manager inquiries and requests regarding payroll matters, timely, professionally and concisely. Providing management with reports necessary to review purchases, payroll and the administration of salaries Supporting month end close by providing reports and explanations as needed. Preparing year end 1099 timely, review W-2’s processed by Payroll Company for accuracy. Preparing documents for audits. Performing compliances for unclaimed property checks Special projects and other duties as assigned, including system implementations. Requirements EDUCATION, EXPERIENCE, AND SKILLS REQUIRED: Bachelor's Degree in Accounting (Preferred) Must have knowledge of payroll and accounting software. Minimum 2 years of recent hands-on payroll experience. Good working knowledge of standard accounting/bookkeeping principles, practice, and techniques. Strong computer skills, including proficiency in Excel spreadsheet analysis. Strong knowledge of payroll protocols, particularly with IRS regulations, Federal, State, and local tax and labor laws, as well as IRS Sections 401k, 403b, and 125 cafeteria plans. Ability to maintain data confidentiality with a strong sense of professional integrity. Highly analytical with exceptional organization and prioritization skills, and proven ability to meet hard deadlines. Strong commitment to customer service and ability to communicate concisely, both written and verbally. Proactive, flexible, assertive, with a creative approach to problem solving.

Responsibilities

The Payroll & AP Manager is responsible for processing and reconciling accounts payable, entering invoices, and preparing bi-weekly payroll. This position also serves as the initial point of contact for employees regarding payroll and accounts payable inquiries.