Payroll & Benefits Coordinator at CALHOUN SCHOOL INC

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

07 Apr, 26

Salary

80000.0

Posted On

07 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Payroll Management, Benefits Administration, Compliance, Time Management, Communication, Problem Solving, Attention to Detail, Team Collaboration, Record Keeping, Data Entry, Tax Compliance, Open Enrollment, Employee Support, Report Preparation, Diversity Commitment, Progressive Education

Industry

Description

Job Details Job Location: The Calhoun School - 81st Street - New York, NY 10024 Position Type: Full Time Education Level: 4 Year Degree Salary Range: $70,000.00 - $80,000.00 Salary/year Travel Percentage: Negligible Job Shift: Day Job Category: Education The Payroll & Benefits Coordinator works under the direction of the Controller. The main job is to perform professional tasks related to all ongoing payroll preparation and reconciliation, and all activities related to employee benefits and statutory record keeping. JOB RESPONSIBILITIES Payroll Coordinate and monitor the entire payroll system of the organizations on a daily basis. Monitor and ensure that all payroll information is accurate and updated at all points in time. Be the custodian of all payroll related records and ensure that all compliance related matters are performed. Properly and accurately ensure for any requirement of wage garnishments under the law. Keep records of overtime, bonuses, and various other records. Maintain the school’s payroll system (currently Paycom) and keep up to date records on staff in the payroll system. Ensure compliance in respect of tax deductions and deductions made towards retirement benefits; send periodical reports to the Controller and Director of Finance, employees and the statutory state or city authorities ensuring full compliance at all points in time. Meet with employees as needed to provide them support and review their pay for accuracy. Completing the 941 reconciliation quarterly. Ensure compliance with federal, state, and local payroll tax laws and reporting requirements, including W-2, W-3, and other related filings. Benefits Process various life events (maternity leave, STD, LTD, life insurance, COBRA, workman’s comp, etc.) Assist with annual open enrollment for benefits, communicate updates to employees, and ensure accurate enrollment in benefits programs. In collaboration with the business office team, assist with compliance with the Affordable Care Act (ACA) requirements, including accurate tracking and reporting of employee hours, eligibility, and timely submission of forms 1094-C and 1095-C to the IRS. Assist as needed with broker and various benefit providers (Aetna, Lifetime Benefits, TIAA-CREF, EBS, unemployment and other government agencies, etc.) Prepare and maintain documents that detail our benefits package and provide these to staff. Other Responsibilities Post job descriptions as needed. Support the reappointment process, including creating reappointment letters with accurate pay information, sending reappointment letters to staff, tracking who has/has not returned letters, and following up with individual staff and supervisors. Support offboarding process by ensuring folks are marked for their final check, and helping collect technology and other school property as needed. Prepare reports related to payroll audits, benefits enrollment, and compliance, and assist in completing payroll-related grant applications as required by the school or governing bodies. Embrace Calhoun as an active member of the school community. Work cooperatively with school leadership, faculty, staff, and all members of the Calhoun community. Other responsibilities as assigned. Qualifications SUCCESS FACTORS/JOB COMPETENCIES Computer literacy, experience with Google Suite and Microsoft Suite Bachelor’s degree required, further education a plus 2–4 years relevant experience Experience working with payroll systems, Paycom experience preferred Commitment to building a diverse, inclusive, and anti-racist community Strong time management ability Commitment to progressive education values PHYSICAL DEMANDS/WORK REQUIREMENTS The physical demands and work environment characteristics described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. - Physical demands: While performing the duties of this job, the employee is occasionally required to stand, walk, sit, run, handle tools/controls, balance, talk or hear. Employee must occasionally lift/move up to 15 pounds. Specific vision abilities required include distance vision, color vision, and the ability to adjust focus. COMMITMENT TO DIVERSITY WORK Calhoun is committed to addressing issues of social justice, diversity, equity, and anti-bias education in our curriculum and in our community. Teachers must be willing learners and participants in supporting this work. The employee is expected to adhere to all policies and procedures outlined in the Employee Handbook during their employment.

Responsibilities

The Payroll & Benefits Coordinator is responsible for managing payroll preparation and reconciliation, as well as overseeing employee benefits and compliance record keeping. This includes ensuring accurate payroll information, processing life events, and assisting with compliance related to the Affordable Care Act.