Payroll Benefits Coordinator (PBC) at Volare Health

Medford, Oregon, United States -

Full Time

Start Date

Immediate

Expiry Date

02 Jan, 26

Salary

54000.0

Posted On

04 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Payroll Management, Benefits Coordination, Onboarding, Attention to Detail, Communication Skills, Organizational Skills, Confidentiality, Team Orientation

Industry

Nursing Homes and Residential Care Facilities

Description

Payroll Benefits Coordinator Summary: Hearthstone Nursing & Rehabilitation Center is seeking a reliable and organized Payroll Benefits Coordinator (PBC) to manage employee payroll, coordinate new hire onboarding, and serve as a liaison for benefits-related matters at our facility. This is a key administrative role that supports smooth HR operations and ensures employees are paid accurately and on time. About us: Hearthstone Nursing & Rehabilitation Center is part of the Volare Health portfolio of long-term care skilled nursing and short-term rehabilitation centers located in multiple states. We welcome our residents, their families, and our staff with warm hearts. While you help make a difference in the daily lives of our residents by supporting efficiency with staff, we support you with competitive market wages and help guide you along your career path. Salary: $52,000–$54,000 annually (Salaried, Full-Time) Schedule: Monday–Friday, (In-person/onsite) Location: Medford, OR Job Responsibilities: Payroll: * Review and correct daily timecards (missed punches, shift changes, overtime) * Process bi-weekly payroll, ensuring accuracy in hours, rates, bonuses, and deductions * Ensure compliance with internal policies and union agreements * Manage pay changes and personnel actions (hires, terminations, rate changes) * Coordinate off-cycle payments and ensure proper documentation (manual checks, Wisely cards) Benefits: * Serve as an on-site contact for employee benefits questions * Assist new hires with enrollment or waivers during orientation * Monitor employee leaves (FMLA, Workers’ Comp, etc.) and ensure proper processing * Help employees navigate ADP for benefit updates and leave applications Onboarding: * Guide new hires through pre-boarding tasks, including background checks and references * Review onboarding documents for accuracy and completeness * Communicate start dates and orientation details to teams * Order name badges and assist with orientation as needed Other: * Assist with OSHA 300 log management and WOTC tracking * Reconcile petty cash card transactions Qualifications: * 2+ years of experience in payroll, benefits, or administrative support (or a bachelor's degree) * Experience with payroll/timekeeping systems (ADP or similar) is strongly preferred * Strong attention to detail and ability to manage confidential information * Excellent communication and organizational skills * Reliable, team-oriented, and committed to regular attendance Benefits and Perks: * We offer comprehensive health coverage through our partnership with the Oregon Trust, with affordable options for you and your family. — with medical coverage costing less than fifty dollars bi-weekly!! * Career Advancement * Company-Paid Life Insurance * Flexible Spending Account (FSA) * Health Savings Account (HSA) * Paid Time Off (PTO) * Tuition Reimbursement * Unlimited Referral Bonuses Ready to join a team that values accuracy and employee support? Apply today!

Responsibilities

The Payroll Benefits Coordinator manages employee payroll, coordinates new hire onboarding, and serves as a liaison for benefits-related matters. This role supports smooth HR operations and ensures employees are paid accurately and on time.