SUMMARY

Under the general direction of and reporting to the Payroll & Benefits Supervisor/HR Generalist, the Payroll and Benefits Specialist will be primarily responsible for administering payroll and benefits for all employees. Duties will include assisting in the processing of bi-weekly and semi-monthly payroll, handling benefits enrollment and inquiries, and ensuring compliance with federal, state, and local regulations. The Specialist will work closely with the HR team to ensure accurate and timely delivery of payroll and benefits operations.
The successful candidate will have a positive, can-do mindset, be a problem solver with the ability to pivot and offer flexible solutions. and possess a willingness to go above and beyond to support our employees.

EDUCATION/ EXPERIENCE/SKILLS

• Bachelor’s degree in Business Administration, Finance, or a related field is preferred.
• Three plus years of experience in an HR role, preferably in payroll and/or benefits.
• Strong knowledge and understanding of payroll and benefits-related theories, practices, laws, regulations, and procedures is required.
• Experience with payroll and benefits software; ADP WorkForce Now experience is preferred.
• Experience with multi-state payroll is preferred.
• Exceptional planning and organizational skills with the ability to manage competing demands.
• High attention to detail and accuracy.
• Outstanding written and verbal communication skills.
• Fluency in English, both written and spoken, is required.
• Ability to exercise extreme discretion with sensitive and confidential information.
• Ability to exercise extreme discretion with sensitive and confidential information.
• Strong skills in Excel and Outlook.

PHYSICAL REQUIREMENTS:

• Prolonged periods sitting at a desk, typing on a computer and talking.

Core duties and responsibilities include the following. Other duties may be assigned.

• Assist in the processing of bi-weekly and semi-monthly payroll (hourly and salaried) and handle all assigned payroll-related tasks in an accurate and timely manner.
• Ensure all hourly employee timesheets are approved and submitted by managers for payroll submission.
• Submit payroll changes – raises, bonuses, new hires, terminations, reporting structures, and other changes as necessary.
• Train managers on timekeeping procedures and ensure understanding of timecard approvals, time off requests, and other PTO items as necessary.
• Maintain compliance with all payroll-related federal, state, and local employment laws and regulations (FLSA, wage, tax, etc.) within our existing and expanding locations.
• Assist with wage garnishments, tax filings, and new state registrations and maintenance.
• Administer leave of absence programs and policies in accordance with federal and state employment laws (FMLA, ADA, etc.).
• Manage short-and long-term disability claims.
• Ensure compliance with ERISA& Cafeteria Section 125, COBRA, ACA, and other laws as necessary.
• Assist with the management of employee benefit plans (including medical, dental, vision, life, disability, 401(k), etc.) and liaise with our insurance brokers when needed.
• Manage new employee set up in ADP, and benefits platforms when necessary.
• Assist employees with all payroll and benefits-related questions.
• Support and serve as pre-hire screening and new hire orientation back up.
• Assist as necessary with New Hire Orientation responsibilities.
• Other duties may be assigned as necessary or as part of further career development.