Bayshore HealthCare is one of the Canada’s leading providers of home and community health care services and is a privately owned company. Bayshore HealthCare is proud to showcase its achievement as a Platinum member of Canada’s Best Managed Companies Program every year since 2006. Bayshore Healthcare is also recognized as Canada’s Best Employers in Forbes 2023 list.
The Payroll/Billing Coordinator, under the direction of the Team Lead , completes day to day payroll and billing activities as required by the Branch Office and provides relevant information to the National Development Centre. This position acts as a liaison between the branches across the country and the corporate office for Central payroll processing.

EDUCATION

• Minimum - Secondary School Diploma; completion of a recognized Payroll/Accounting Program

EXPERIENCE

• Strong Excel knowledge and skills at an advanced level
• At least several years of experience with computerized payroll systems
• Preference will be given to applicants with PeopleSoft HCM and Finance

OTHER SKILLS AND ABILITIES

• Exceptional interpersonal skills and ability to work independently and as part of a team; ability to meet frequent deadlines; strong commitment to continual learning; proficiency in written and spoken English as well as French in Branch Offices that provide service to French speaking clients. Minimum 30 w.p.m. typing speed required.

STANDARDS OF PERFORMANCE

• The Payroll/Billing Coordinator must demonstrate ongoing competency in completing all expected duties and responsibilities of this job description as well as specific goals and objectives that are agreed to

• Prepare Field employee payroll including input and processing in keeping with the systems and processes used by the Branch Office; follow up on missing or delayed time slips; prepare data for transfer to the National Development Centre;
• Daily verification of employee’s time, application of provincial legislative rules and company polices to create a payroll file for transmission. Examine, reconcile and verify time reported to time scheduled.
• Manage sick time and vacation time requests and banks.
• Reconcile and balance payroll files using Time and Labour system , Solid understanding , interpretation and application of all provincial Employment Standards and Collective Agreements.
• Ensure all field staff and contractors are paid accurately and on time managing various different payroll cycles and adhering to very strict tight deadlines.
• Calculate overtime, and stat holiday pay per legislative rules and/ or company polices.
• Apply pay polices for field staff working under a collective agreement. Track and calculate sick, bereavement, MSP and any other areas covered per the agreement.
• Review payroll reports for accuracy and make adjustments as necessary. Coordinate the resolution of employee related payroll inquires and payroll issues that may arise.
• Prepare billing files in numerous forms, including input and processing in keeping with the systems and processes used by the Branch Office; prepare data for transfer to the National Development Centre;
• Prepare invoices , resubmission of files ,manage Billing Reconciliation ensuring all services provided are paid and any required billing adjustments are processed in a timely manner.
• Managing multiple payer and complex billing rules.
• Resolution of billing queries and questions from clients and funders Review aged trial balance reports; handle overdue accounts and collections as required.
• Review sales and margins reports; reconcile hours billed versus hours paid.
• Participate in ongoing internal and/or external continuing education activities.
• Adhere to Bayshore Policies and Procedures.
• Participate in quality activities and continuous improvement initiatives in keeping with the company’s Quality Management System.
• Participates in proactive Health & Safety activities while performing all duties. Is responsible to notify immediate Supervisor of any Health & Safety risks or concerns.
• Maintains confidentiality of client and corporate information and discusses same only with appropriate Bayshore personnel.
• Complete other tasks as requested.