Payroll Clerk at Diocese of St. Augustine

Jacksonville, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

29 Jul, 26

Salary

22.33

Posted On

30 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Payroll processing, Data analysis, Microsoft Office 365, Excel, Timekeeping systems, Payroll tax laws, Employment law, FLSA compliance, Attention to detail, Organizational skills, Analytical thinking, Critical thinking, Research skills, Communication skills, Problem solving, Reporting

Industry

Religious Institutions

Description

DIOCESE OF ST. AUGUSTINE PAYROLL CLERK Reports to: Payroll Administrator FLSA: Hourly Non-Exempt Grade: 104 Starting pay: $20.69 – 22.33 Effective date: 07/01/2026 General Summary: The Payroll Clerk assists the Payroll Administrator who processes full-cycle bi-weekly payroll for the Chancery Offices and coordinates and provides support to nearly 100 diocesan entities with their payroll (2,100 employees) to ensure timely and accurate payroll processing. Position works out of the Chancery Offices, 11625 Old St. Augustine Road, Jacksonville, Florida. Essential Duties and Responsibilities: * Conducts accurate and timely full, bi-weekly payroll cycle payroll for the Chancery Offices, and coordinates with diocesan entities with bi-weekly and semimonthly payroll cycles. * Monitors, spot-checks, and provides administrative oversight of payroll entries and changes by diocesan entities to maintain the integrity of the system and compliance with diocesan policy and legal requirements related to payroll law and employment law. * Works closely with and seeks advice and counsel from the Human Resources team in the areas of benefits, Department of Labor laws, specifically FLSA, regulations, position classifications, DOSA compensation pay grades/ranges, and employment laws. * Ensures the proper administration of the electronic timekeeping system. Monitors submissions of approved electronic timesheets and ensures valid data transfers to/from the payroll service. * With sensitivity to time constraints, effectively and efficiently troubleshoots payroll processing issues inter-departmentally or those received from local payroll administrators by researching or expediting to the payroll service provider (Paycor) to correct issues or solve problems. * Ensures that proper deductions on Chancery employee payroll deductions are correct. Works closely with the Office of Human Resources to obtain data and uploads for deductions such as changes, pensions, auto stipends, flexible spending 125, healthcare premiums, 403b contribution upload administration, housing allowance for senior priests, and ensures all mandated deductions are made. Note: Deductions are the responsibility of the entity and Business Manager and/or local payroll administrator. * Works closely with the Diocesan Benefits Administrator and Payroll Administrator during Open Enrollment. * Continuously monitors and stays abreast of local, state, and federal mandates with respect to payroll. Ensures that all State, Federal and other required reports are generated, accurate and timely submitted avoiding late filings, penalties and/or interest. * Prepares and analyzes payroll reports. * Performs other related duties as assigned by supervisor. Knowledge, Skills, and Abilities Required * Minimum of a high school diploma and two (2) years of payroll experience preferred. An Associate’s in Accounting, Certified Payroll Professional (CPP) or Payroll Compliance Professional (PCP) is a plus. * Knowledge of payroll tax laws and regulations. * The ability to respect, promote, accommodate, and not be in conflict with the mission, moral and social teachings, doctrines, and laws of the Roman Catholic faith. * Must maintain a high level of attention to detail, accuracy, and efficiency; a person with superior organizational skills, analytical thinking, critical thinking, data analysis, research skills, and the ability to identify root causes. * Proficiency in Microsoft Office 365 products and intermediate Excel skills with willingness to self-develop to advanced level. * Must consistently demonstrate a positive, friendly, respectful, and caring attitude with colleagues, employees, and all one serves in word and deed; projecting a welcoming atmosphere to all who call upon the office. * Must be able to organize and prioritize work, be proactive, take initiative, resolve complex problems, and follow through. * Requires above-average communication skills including verbal, written, and listening. * Must successfully pass the required criminal background check prior to employment and maintain this clearance. LANGUAGE SKILLS Ability to read, analyze, and interpret technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, vendors, employees, and the general public. MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. REASONING ABILITY Ability to define problems, collect data, establish facts, and draw valid conclusions. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee will experience sitting in place at computer for long periods of time with extensive keyboarding/dexterity. Is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. The employee must regularly lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. WORKING CONDITIONS The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. Position may require some evenings or weekend hours. This position is not open to remote work in year one; however, hybrid work in year two will be considered.

Responsibilities

The Payroll Clerk assists in processing full-cycle bi-weekly payroll for the Chancery Offices and provides support to nearly 100 diocesan entities. The role ensures compliance with payroll and employment laws while maintaining the integrity of the electronic timekeeping system.