ABOUT US –

Johnstone Supply - The Founders Group is a 3rd generation family-owned wholesale distributor for heating, cooling, and refrigeration supplies and equipment. We operate across 6 states as one of the nation’s largest HVAC/R distributors. Johnstone Supply offers superior customer service, technical advice and training seminars and features the industry’s most respected catalog (available both digital and online) featuring more than 80,000 quality parts, supplies and equipment. Our purpose is to keep our communities safe & comfortable!

JOB SCOPE SUMMARY –

The Payroll Clerk is responsible for supporting and owning payroll processing and reporting responsibilities, in collaboration with the Payroll Manager. This role serves as the main point of contact for all payroll operations, as an entry level role and beginning step in growing towards a Payroll Manager position.

QUALIFICATIONS AND EXPERIENCE -

Minimum of 5 years payroll experience, including multi-state processing.
Bachelor’s degree in business administration, Accounting, or Human Resources or a related field preferred.

Job-Specific Knowledge & Skills:

• Proficiency in HRIS platforms (Paylocity, preferred).
• Strong Excel skills (Pivot Tables, Functions, Macros).
• Familiarity with timekeeping systems and payroll integrations.
• Experience with acquisitions and system transitions.

Competency Profile:

• Communication Skills: Excellent ability to communicate effectively through verbal and written communication methods, especially when explaining payroll concepts to cross-departmental teammates.
• Attention to Detail: Strong attention to detail, discretion, and critical thinking.
• People Minded: Strong ability to approach work with collaboration, humility, and solution-driven mindset.
• Organization Skills: Proven ability to stay on track, maintain competing priorities, and execute work tasks with accuracy and in a timely manner.
• Adaptability: Willingness and ability to be a team player with a flexible mindset.

ESSENTIAL DUTIES AND RESPONSIBILITIES –

• On a monthly basis, process two regular, bi-weekly payrolls (hourly and salary), one commission payroll, and off-cycle payrolls as needed.
• Review and audit timesheets as part of the payroll preparation process.
• Manage garnishments
• Preparation of monthly journal entries.
• Prepare payroll reports and perform reconciliations.
• Generating compliance reports related to ACA, 401(k), Workers’ Compensation.
• Reconcile benefit invoices and support audits.
• Maintain strong checks and balances.
• Ensure compliance with FLSA, payroll tax laws, and multi-state regulations.
• Stay current on payroll legislation.
• Assist in SOP creation and implementation.
• Participate in acquisition-related transitions.
• Complete timecard audits such as meal compliance, Part-time tracking and variance.
• Provide support to Payroll Manager, as needed.
  Requirements:

The ideal Johnstone Supply team member is someone who exhibits our core values (Customer Focused, Accountable, Solutions-Minded, Always Learning, and Collaborative) and 9 winning habits. These include:

• Be a Great Teammate
• Be Accountable
• Have a Plan
• Solve Problems
• Have a Winning Attitude
• Put Yourself in the Customer’s Shoes
• Develop Yourself
• Have FunLead People – Manage Processe