ANNUAL WORK SUMMARY

12 months per year, 245 days per year, 7 hours per day.

POSITION SUMMARY

Processes payroll-related functions for Calvert County Public Schools.

EDUCATION, CERTIFICATION AND EXPERIENCE:

• High school diploma or possession of a general education development (GED) program certificate
• Advanced training in business, accounting and word processing, Associate of Arts degree preferred.
• Experience with payroll related procedures, including IRS reportings.

SPECIAL REQUIREMENTS:

None

KNOWLEDGE, ABILITIES AND SKILLS:

(These are pre-employment knowledge, abilities, and skills that apply to the Essential Job Functions.)

At the time of application, the candidate must have:

• Demonstrated proficiency in the use of personal computers and software applications, including word processing and spreadsheets (Microsoft Excel preferred).
• Demonstrated proficiency in the operation of calculators and related office equipment.
• Demonstrated proficiency in organization skills and general math skills.
• Skill and ability to communicate orally and in writing with individuals within and outside the school system.
• Excellent interpersonal communication skills and pleasant telephone manner.
• Ability to produce an accurate work product.
• Proven ability to work with a minimum of direct supervision and to carry a project to its completion.
• Willingness and capability to work beyond the normal workday as needed to meet deadlines and attend or participate in meetings (infrequently required).
• Demonstrated ability to exercise good judgment in making decisions, including handling telephone calls and composition of correspondence.
• Demonstrated ability to react to change productively and perform other duties as assigned.
• Demonstrated success in accomplishing tasks akin to the responsibilities listed below.
• Such alternatives to the above qualifications as the Calvert County Public Schools may find appropriate and acceptable.

ESSENTIAL JOB FUNCTIONS, RESPONSIBILITIES, AND DUTIES:

• Input information from timesheets into Excel spreadsheets and upload them into the payroll system in a timely manner for semi-monthly payroll processing.
• Verify that salary information agrees to appropriate salary schedule as approved by the Board of Education.
• Transmit direct deposit information to bank.
• Review and post all approved employee leave requests in EAC.
• Review and verify all documentation for arithmetical accuracy.
• Process employment verifications as requested.
• Complete and submit Workers Compensation verifications as requested.
• File payroll information in appropriate employee files and maintains other files and reports as necessary in an organized manner.
• Maintain knowledge of all employee organization agreements to monitor compliance with leave and other issues that may affect payroll.
• Prepare payroll date and work schedules.
• Handle calls, research questions and correspondence regarding paycheck and deposit information, including withholdings, deductions, calculation of pay, leave, etc.
• Provide support and backup as needed for other finance department team members Some of these responsibilities include processing appointment notices, verifying voluntary deductions, processing vendor payments, producing and filing Maryland State Retirement reports, calculating and transmitting payroll taxes and year end W-2 verification and processing.
• Comply with all related federal, state, and local laws, regulations, and policies.
• Work extended hours and/or flexible hours as necessary with the supervisor’s pre-approval.
• Think, concentrate, and interact positively with others.
• Come to work regularly and promptly.
• Work under stress and meets all deadlines.
• Participate in professional development opportunities.

OTHER JOB FUNCTIONS, RESPONSIBILITIES, AND DUTIES:

(Duties listed are not intended to be all inclusive nor limit duties that might reasonably be assigned.)
Performs related work as required or assigned by the Chief Financial Officer and Supervisor of Finance.