Payroll Coordinator (734) at METHODIST REHABILITATION CENTER

Jackson, Mississippi, United States -

Full Time

Start Date

Immediate

Expiry Date

27 Mar, 26

Salary

0.0

Posted On

27 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Payroll Processing, Record Maintenance, Tax Reporting, Deductions Management, Timecard Verification, Check Preparation, Compliance, Data Entry, Attention to Detail, Confidentiality, Problem Solving, Communication, Clerical Skills, Team Collaboration, Time Management, Project Participation

Industry

Medical Practices

Description

Job Details Job Location: Main Campus - Inpatient - Jackson, MS 39216 Job Shift: Any BASIC FUNCTION: Performs all activities necessary to process payroll on a bi-weekly basis, including maintaining related payroll records, filing tax and regulatory reports, and manage voluntary and involuntary deductions. Monitor and maintenance of the API Payroll System on a daily and weekly basis to ensure proper utilization and calculations of employee pay. This position is responsible for proper and timely payment and reporting of salaries and wages of all employees within our organizations with the exception of “Administration” that is the sole responsibility of the Controller. DIMENSIONS Number of employees reporting: 0 NATURE AND SCOPE A. Reporting Relationship: The incumbent reports directly to the Controller. The Controller reports to the Executive Vice President and Chief Financial Officer. B. Environment: The accounting department is in a 124 bed freestanding physical rehabilitation facility and a 60 bed Specialty Care Center along with 10 Outpatient offices. We currently process payroll for approximately 550 employees. The payroll coordinator is one of four positions within the Accounting Department and is primarily the only one responsible for payroll functions. C. Challenges: To meet the time lines established to ensure proper and timely processing and payment of salaries and wages throughout our organization. Also, maintain the integrity and confidentiality of employee personnel information. D. Authority: This position has the authority to determine that submitted payroll hours worked or benefits used are reasonable and within company policy. Position should report any violations or suspect activities to the Controller. Incumbent has the authority to refer employees to their supervisor when a question is more appropriate for them. PRINCIPAL ACCOUNTABILITIES, MEASURES AND STANDARDS 1. A. Process payroll following the defined steps established in our department. Document steps completed with the written time job finished. Steps in process, includes API reconciliation to the AS400 timecard edit prior to keying any timecards adjustments. M. Number of steps not properly completed during the process. S. Payroll process must be completed through check generation by 5:00 pm on Tuesday payroll week. 2. A Collect, organize and key payroll time and adjustments not entered into the API system. Verify accuracy of timecards and adjustments, new employees, and P.A.F.’s entered. M. Number of timecards and adjustments not entered and number of supplemental payroll checks generated due to keying errors by the payroll coordinator. S. All departments’ hours and adjustments will be keyed and verified before the final payroll processing so there will be no supplemental payroll checks are required due to keying errors. 3. A. Prepare check request for payroll deductions and EFT deposits for taxes in accordance with established guidelines to ensure propriety of amount remitted and/or deposited in a timely manner. M. Unprepared, incorrect or late remittances and/or electronic deposits. S. Payroll deductions and tax deposits should be prepared and submitted for approval prior to due date. 4. A. Accumulate, compute, code and key manual deductions such as pharmacy, dietary, gift shop, garnishments and direct deposits etc. in accordance with approved documentation on file to ensure propriety of deduction amount. M. Number of manual deductions not properly computed, coded and keyed. S. All manual deductions will be keyed prior to Tuesday of each payroll week. There will be no errors computing, coding and keying of deductions. 5. A. Prepare and file monthly state tax returns and quarterly 941 forms, and report quarterly unemployment from U-2, and annual W-2 filings. M. Unfiled or tardy monthly state tax returns, quarterly 941 and unemployment reports. S. State tax returns shall be prepared and filed no later than the fifteenth of the following month and 941 and U-2 forms shall be prepared and filed within 30 days of the quarter ended. 6. A. Participate in any special projects or assignments as requested by the Controller with a Spirit of inquiry and constructive effort to solve/resolve present problems on projects Effectively and efficiently to facilitate departmental operations. M. Active involvement and completion of project S. Completion of project or assignment within requested time frame. Qualifications Knowledge/Experience High School Diploma, Clerical experience required. 3 years of payroll experience preferred. ADA FOOTNOTES 1. The performance of this function is the reason this job exists. 2. There are limited employees among whom the performance of this function can be distributed. 3. This function occupies a great deal of the employee’s time. 4. This function is highly specialized. Employees are hired for the skill/ability to perform this function. 5. Failure to perform this function may have serious consequences. ADA INFORMATION Physical Demands: a. Minimum physical effort (lift/carry up to 25 pounds occasionally) b. Lifts supplies and equipment c. Manual dexterity and mobility d. Considerable reaching, stooping, or bending Vision Requirements: a. Far Acuity: ability to see clearly at 20 feet or more b. Near Acuity: ability to see clearly at 20 inches or less c. Accommodation: ability to adjust vision to bring objects into focus Working Conditions: a. Subject to varying and unpredictable situations b. Handles absentee replacement on short notice METHODIST REHABILITATION CENTER JOB DESCRIPTION ACKNOWLEDGMENT By signing below, I agree that I have received a copy of my job description and that I understand the requirements set forth therein. I also understand that the statements listed are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhausted list of all responsibilities, duties, and skills required of personnel in this position. Finally, I agree that if there is anything regarding my position about which I am unsure, I will contact my supervisor or department head for clarification. I understand that as an employee of MRC/MSCC, I have an obligation to timely report any suspected abuse, neglect or exploitation of a vulnerable person to: 1. My supervisor 2. The patient or resident’s case manager or social worker 3. MRC Compliance hotline 601.364.3331 If there is reasonable cause to believe possible abuse, neglect or exploitation has occurred, MRC has an obligation to make a verbal report to the Mississippi Department of Human Services within 24 hours of discovery.

Responsibilities

The Payroll Coordinator is responsible for processing payroll bi-weekly, maintaining payroll records, and ensuring timely payment and reporting of salaries. This includes managing deductions and filing necessary tax reports.