Payroll Coordinator at Aston Carter

Parsippany-Troy Hills, New Jersey, United States -

Full Time

Start Date

Immediate

Expiry Date

17 Jul, 26

Salary

30.0

Posted On

18 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Payroll processing, Union payroll, Timekeeping, Data entry, Reconciliation, Viewpoint, Microsoft Excel, Microsoft Outlook, Communication skills, Recordkeeping, Garnishment processing, Bilingual Spanish, Multi-location operations, Attention to detail, Organizational skills

Industry

Staffing and Recruiting

Description

Job Title: Bilingual Payroll Coordinator Job Description The Payroll Specialist supports the accurate and timely processing of payroll for a multi-location, unionized workforce. This role focuses on entering, reviewing, reconciling, and maintaining payroll data, responding to employee payroll inquiries, and assisting with required union reporting and recordkeeping. The Payroll Associate works closely with plant personnel, supervisors, and the payroll team to ensure payroll information is complete, accurate, and properly documented while adhering to company policies and collective bargaining agreements. This position is ideal for someone with foundational payroll experience who is detail oriented, organized, and eager to develop payroll knowledge within a complex, unionized environment. Responsibilities Export and import daily payroll hours from timekeeping systems and post them to the Viewpoint payroll system. Enter, review, and verify daily timecard data for accuracy and completeness. Identify timekeeping discrepancies, investigate issues, and coordinate corrections with plant personnel or supervisors. Provide backup support for processing payroll groups (PG1, PG4, and PG6) as assigned. Assist with payroll check distributions and disbursements by location. Perform manual data entry for Local 825 crafts into required online systems, including entry of hours and wages. Reconcile manual data entry against Viewpoint payroll records to ensure accuracy and consistency. Prepare and submit required union payroll reports, including Craft 50 monthly reporting, Craft 52 weekly reporting, Craft 56 monthly reporting, Craft 58 monthly reporting, Craft 750 weekly reporting, Craft 751 weekly reporting, and Craft 854 monthly reporting. Assist with union audits by compiling payroll documentation and supporting materials as requested. Prepare garnishment payments and check requests, and submit payments to the appropriate authorities. Respond to employee payroll inquiries and help resolve routine payroll issues in a timely and professional manner. Monitor and respond to payroll-related emails and telephone inquiries promptly. Process employment verifications in accordance with company procedures. Scan payroll records, including garnishments, union reports, and employee payroll documents, to shared drives. Organize, sort, and maintain payroll files and records to ensure compliance with record retention requirements. Capture accurate notes and meeting minutes for payroll meetings, as assigned. Assist with yearly salary changes and bonus payments. Perform other related duties and special assignments as directed. Essential Skills 3–5 years of experience in a payroll, accounting, or finance role is a plus. Union payroll experience is preferred. Bilingual Spanish skills are preferred. Experience working with multi-location operations or unionized workforces is advantageous. Strong written and verbal communication skills to interact effectively with employees, supervisors, and union representatives. Motivation to build and advance a long-term career in payroll. Work Environment This role is based onsite in Parsippany and follows a 40-hour workweek. The Payroll Associate will work in an office environment and be onsite three days per week, typically Tuesday, Wednesday, and Thursday, with hours of either 8:00 a.m. to 4:00 p.m. or 9:00 a.m. to 5:00 p.m. The position involves regular use of payroll systems such as Viewpoint, timekeeping platforms, and Microsoft Office applications, particularly Excel and Outlook. The work includes frequent interaction with plant personnel, supervisors, and members of the payroll team, as well as handling confidential payroll documents and electronic records in a structured, professional setting. This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume to kvespia @astoncarter.com along with your availability for a 10-minute phone call. Job Type & Location This is a Contract to Hire position based out of Parsippany, NJ. Pay and Benefits The pay range for this position is $28.00 - $30.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Parsippany,NJ. Application Deadline This position is anticipated to close on Apr 27, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Responsibilities

The Payroll Coordinator is responsible for processing payroll for a multi-location, unionized workforce, including timecard verification and union reporting. They also handle payroll inquiries, maintain accurate records, and assist with audits and garnishments.