Payroll Coordinator at Goodwill Industries of Sacramento Valley & Northern

Sacramento, California, United States -

Full Time

Start Date

Immediate

Expiry Date

27 Mar, 26

Salary

0.0

Posted On

27 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Payroll Processing, Attention To Detail, Communication Skills, Organizational Skills, Time Management, Problem Solving, Microsoft Excel, Microsoft Outlook, Team Collaboration, Confidentiality, Compliance, Auditing, Record Keeping, Customer Service, Adaptability

Industry

Non-profit Organizations

Description

Description GENERAL SUMMARY: Reporting to the Payroll Supervisor, the Payroll Coordinator position is an entry-level position. The Payroll Coordinator provides support to the Payroll Department by performing payroll functions. This position works cooperatively with all staff and acts responsibly with confidential and proprietary information. The Payroll Coordinator is continually upholding and advancing the Mission, Vision, and Values of the organization. ESSENTIAL DUTIES & RESPONSIBILITIES: The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons. Process bi-weekly payroll for approximately 1800 employees. Staying compliant with all federal and state laws and following company policies & procedures. Process all employee changes including W-4’s, Direct Deposit and Pay cards. Process manual checks including pay adjustments & final checks for terminations ensuring that amounts are accurate and without error. Prepare daily Cash Pro for finance on all manual checks issued and any stop payments. Prepare and send reminder emails for Pay Period cutoff and Month-end cutoff dates for all timecards to be completed and approved Run New Hire report weekly and verify all information in system is set up correctly verifying against documents provided by HR and employees. Audit timecards for schedules and that any time off approvals match scheduled hours. Email managers for discrepancies and any missing information be updated. Audit timecards daily for missing punches, pending time off requests and unapproved timecards. Emails managers on outstanding items ensuring that all deadlines are met. Receive and process prior period adjustments for current Payroll. Run report on Meal Penalties and verify on timecards. Notify Managers and HR. Run Check coder to find any invalid allocation combinations on timecards. Email managers on discrepancies to be corrected. Involved in most aspects of the actual processing of Payroll, including input changes, uploading time, auditing registers for all changes made, manual checks processed, etc. After Payroll is complete prepare Fund Transfer Report for all companies to be approved by Management. Prepares daily labor report and monthly head count. Collaborate with HR for wage verifications requested by third party agencies. Assist employees to resolve questions related to payroll and timecards. Maintains Payroll records in an organized, accessible manner, including scanning and saving all Payroll documents for each Payroll processed. Assists with the audits including 403(b), grants and distribution of all year-end W2s. Maintains a helpful attitude and works cooperatively within a team environment. Maintains a high degree of judgment, discretion, and confidentiality. Ensures compliance with all Goodwill Industries Sacramento Valley Northern Nevada policies, CARF standards, financial, regulatory, safety and security regulations. Assists with administering payroll policies and procedures. Performs other duties as assigned. Requirements QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Must have a minimum of 2+ years of Payroll experience. Must demonstrate basic math and accounting skills. Must demonstrate excellent written and verbal communication skills. Must demonstrate a professional and courteous attitude and work cooperatively within a team environment. Must possess excellent organizational and time management skills. Must be proficient with Microsoft Excel and Outlook. Must learn and adapt to new processes and procedures. Must demonstrate problem solving skills. Must be detail oriented. Must have access to reliable transportation that does not interfere with performing the essential functions of the job description, cause tardiness, or unexcused absences. Must provide proof of identification and eligibility to work in the United States. Must pass a drug?screening and maintain compliance with the organization’s drug and alcohol policy. Must pass a background screening and maintain compliance with the organization’s associated polices. No record or disclosure of criminal conviction that indicates an ongoing tendency toward theft, violence, dishonesty, deceit, drug use, moral turpitude or predatory behavior in conflict with the functions listed within this job description. Must immediately inform Goodwill of any arrests and/or convictions that occur while employed at Goodwill. Must be able to perform essential functions of the job description with or without reasonable accommodation. POSITIONS SUPERVISED: No positions supervised. POSITION INFORMATION: This position is a full time, non-exempt position eligible for Medical, Dental, Vision, 403(b) retirement plan; Paid Holiday, Vacation, and Sick Leave. This position is employed by Goodwill Industries® of Sacramento Valley and Northern Nevada, Inc. WORK CONDITIONS/HAZARDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to drive, stand, walk, sit, use hands and fingers, reach with hands and arms, climb or balance, stoop, kneel, crouch or crawl and talk or hear. The employee must frequently lift and/or move up to 20 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. Work environment is usually hectic/fast-paced with frequent short deadlines and instances of unusual situations. Travel to various company locations may be required. This job description does not cover all the activities, duties or responsibilities required of this role. Omission of specific statements of duties does not exclude them from the position if the work is similar or related to the position. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice to accommodate the needs of the organization. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Responsibilities

The Payroll Coordinator processes bi-weekly payroll for approximately 1800 employees and ensures compliance with federal and state laws. They also audit timecards, assist employees with payroll inquiries, and maintain organized payroll records.