DESCRIPTION

Reporting to the Director of Comp/Benefits, the Payroll Coordinator/HR Assistant will be responsible for payroll processing and routine duties within the HR Department, as well as, providing professional office support to the leadership team. Their duties will focus on ensuring accurate and timely payroll processing, streamlining company and corporate office processes by generating communication and correspondence, preparing necessary materials for meetings and projects and managing office supplies. Additionally, the Payroll Coordinator/HR Assistant will assist with employee file maintenance, greeting internal and external visitors, travel arrangements as needed and general support for the HR team.

REQUIREMENTS

• 2 - 5 years of experience in payroll and/or office accounting

  • Ability to handle sensitive and confidential information with discretion
  • Proficiency with data entry software, office suite and HRIS systems
  • Strong organizational and time management skills
  • Ability to collaborate effectively with Executives, HR and external visitors
  • Excellent written and verbal communication skills
  • Demonstrates business acumen and understanding of fiscal responsibility
  • Strong problem-solving skills and attention to detail

SKILLS

• Strong interpersonal skills and customer service mindset
• High integrity and ability to handle confidential information
• Ability to manage multiple priorities and projects simultaneously
• Strong time management and technology utilization skills
• Collaborative team player
• Willingness to take on new tasks and receive direction from leadership team
• Thrives in a fast-paced environment
• Dependable and reliable
• Strong ethical standards and professionalism

• Verifying, calculating and processing: timesheets, pay memos, benefits, commissions, bonuses, salary deductions, etc.
• Creating, updating and maintaining accurate employee records related to payroll (new hires, transfers, promotions, terminations, etc.)
• Greeting visitors, distributing mail and preparing office correspondence
• Maintaining employee files, electronic records and data entry and transfer
• Assisting with online job postings, scheduling interviews and coordinating onboarding activities
• Creating and updating required materials for upcoming meetings such as PowerPoints, reports or charts
• Oversee office supply orders and complete routine errands and tasks
• Assist with event planning and meeting logistics coordination
• Create communication and correspondence around HR initiatives and upcoming events
• Assist with onboarding and training program tracking for all employees