Payroll Coordinator at Los Angeles County Museum Of Natural History Foundation

Los Angeles, California, United States -

Full Time

Start Date

Immediate

Expiry Date

29 May, 26

Salary

30.54

Posted On

28 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Payroll Processing, Time Sheet Review, Manual Check Processing, Garnishments, Year-End Reporting, Leave Records Maintenance, Time Off Accrual Auditing, 403(b) Administration, 457 Plan Management, Internal Controls, Payroll Auditing, Federal Regulations, State Regulations, Communication, Proofreading, MS Office

Industry

Museums;Historical Sites;and Zoos

Description

The Natural History Museums of Los Angeles County (NHMLAC) include the Natural History Museum in Exposition Park and La Brea Tar Pits in Hancock Park. They operate under the collective vision to inspire wonder, discovery, and responsibility for our natural and cultural worlds. The museums hold one of the world’s most extensive and valuable collections of natural and cultural history—more than 35 million objects—used for groundbreaking scientific and historical research, and community engagement. From NHM’s opening in 1913 as the very first museum in Los Angeles, the organization has entered an exciting new era of transformation with building projects and campaigns, exhibitions, community outreach and impactful audience engagement. NHMLAC’s values—adventurous, inclusive, authentic, and intentional—guide our work and visitor experience, committing us to foster a welcoming, safe and respectful workplace environment where innovation and collaboration thrive and every team member can contribute their unique perspectives to advance our mission. NHMLAC seeks candidates who are aligned with our values and priorities, and are passionate about connecting science with the vibrant and diverse communities we serve throughout Los Angeles. The NHMLAC is seeking a Payroll Coordinator for our Finance department. The Payroll Coordinator position is responsible for supporting the Payroll Manager in the execution of the organization's payroll function. Responsibilities for this position include, but are not limited to: * Payroll: Assists Payroll Manager in the accurate semi-monthly payroll for Foundation employees, reviews timesheets for completeness and accuracy, and assists in the resolution of routine payroll problems. Processes manual checks, payroll garnishments and court orders. Assists the Payroll Manager with the relationship with payroll service provider. Processes accurate and timely year-end report such as the W-2 Form. Submits County semi-monthly timesheets to Shared Services for processing. * Leave Records: Maintains accrual records related to vacation, sick and floating holidays within maximum amounts available to employees as outlined in the Human Resources Policies. Assists with the audit and reconciliation of paid time off accruals for financial statements. Coordinates data entry of such records with other human resources staff. * Retirement Records: Assists the Payroll Manager as the main contact for employees with loan and inquiries about their 403(b) and works closely with recordkeeper, auditor, advisor to manage the 403(b) and 457 plan. * Payroll Communication: Assists the Payroll Manager in maintaining internal controls and conducting regular audits to ensure completeness. Communicates payroll corrections to supervisors and employees with tact, clarity and excellent customer service. * Payroll Records and Reports: Maintains payroll records, timesheets, and backup documentation consistent with recommended financial standards. Produces ongoing and special reports as requested. * Payroll Auditing: Assists the Payroll Manager in performing all requested and required payroll audits including but not limited to regular audits of payroll taxes, employee 403(b) contributions, time off accruals, payroll systems and changes to employee status. Prepares documents and records in response to federal and regulatory payroll requirements in coordination with Finance. This position has the following requirements: * Communication: Ability to communicate effectively verbally and in writing. Ability to proofread documents. * Computer Experience: Has experience using a personal computer and with MS Office and its Word, Excel and Outlook functions (PC and/or Macintosh). * Payroll Experience: Has experience with payroll systems and database software. Experience with ADP Workforce Now preferred * Associate Degree or higher with a concentration in Accounting and/or Business Administration. CPP preferred but not required * Three years of payroll processing experience required. Two years of accounting experience preferred. * Strong knowledge of federal and state regulations. NHMLAC is a nonprofit organization committed to fostering a workplace and public environment that uplifts Kindness, Fairness, Openness and Dignity. These values extend not only to our employees, but to our guests, local community, and organizational partners. If you are interested in this position, we encourage you to apply! The hourly rate range for this position is $28.41 - $30.54 an hour with excellent benefits. This is a full-time regular, non-exempt position. A cover letter, current resume, and list of 3-4 references are required for all applicants. Review of applications begins immediately and continues until position is filled. Interested candidates please visit www.nhmlac.org/careers-our-museums [http://www.nhmlac.org/careers-our-museums] and click the link of the position for which you are interested or go directly to the online application.

Responsibilities

The Payroll Coordinator supports the Payroll Manager in executing semi-monthly payroll for Foundation employees, which includes reviewing timesheets, processing manual checks and garnishments, and assisting with year-end reports like W-2 forms. This role also involves maintaining accrual records for vacation and sick leave, coordinating data entry, and acting as a contact for employee retirement plan inquiries.